Explanation
Background: This ordinance authorizes the Director of Columbus Water & Power to renew an existing contract with Woolpert, Inc. for Geographic Information System (GIS) professional services. The contract amount being authorized by this ordinance is $0.00.
The consultant will continue to assist in the development of the City of Columbus’ GIS system, including its associated applications and datasets. Specific tasks include migrating legacy scripts to Python 3; migrating ArcGIS Desktop 10.x Data Reviewer rule set to ArcGIS Pro 3.x; support for the Climate Action Plan and Sustainability Team; web mapping and application creation and support; second tier support for the Hydrant Web, Water Valve, and Watershed Management applications; and other task-based on-site staff support.
The original term of the contract was for a period of one-year up to and including November 30th, 2025, with yearly renewal options for an additional two years, for a maximum approved contract length of three years, on a year-by-year basis, authorized by Ordinance 2574-2024. The contract amount authorized was $150,000.00. This ordinance also waived competitive bidding for the original term and all renewals.
Ordinance 2529-2025 authorized the first renewal increasing the funding allocations by $150,000.00 and extended the contract through November 30th, 2026.
This ordinance authorizes the second renewal of the contract, extending the contract through November 30th, 2027, and is being submitted in accordance with the relevant provisions of Chapter 329 of City Code. Additional modifications will be requested, as needed, in future years to continue supporting the project. For each year of the contract, funding is contingent on availability within the budget, mutual agreement between the parties, approval of City Council, and certification of funds by the City Auditor. This contract does not automatically renew. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
1. Amount of additional funds: Total amount of additional funds needed for this contract renewal No. 2 is $00.00. Total contract amount including this renewal is $300,000.00.
2. Reason for additional funds were not foreseen: There is no need for additional funds, this legislation authorizes only an extension of time to cover a continuation of the consultant’s work for an additional year.
3. Reason other procurement processes were not used: Work under this renewal No. 2 is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated currently.
4. How was cost determined: The renewal is only for a time extension.
Principal Party:
Woolpert, Inc.
1 Easton Oval, Suite 400
Columbus, Ohio 43219
Brian Stevens, (614) 476-6000
Contract Compliance Number: 001040
Contract Compliance Expiration Date: 04/03/2027
Subcontractor:
CAD Concepts, Inc. DBA CCI Engineering
2323 West 5th Ave. Suite 120
Columbus, Ohio 43204
Fiscal Impact: No fiscal action is needed at this time.
$118,758.50 was spent in 2025
$0.00 was spent in 2024
Title
To authorize the Director of Columbus Water & Power to renew an existing contract with Woolpert, Inc. for Geographic Information System (GIS) professional services. ($0.00)
Body
WHEREAS, it is necessary to authorize the Director of Columbus Water & Power to renew an existing contract with Woolpert, Inc. for Geographic Information System (GIS) professional services up to and including November 30th, 2027; and
WHEREAS, only a time extension is needed at this time; and
WHEREAS, it has become necessary in the usual daily operations of the Department of Public Utilities in that it is necessary to authorize the Director to renew an existing contract with Woolpert, Inc. for Geographic Information System (GIS) professional services; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Columbus Water & Power be and is hereby authorized to renew an existing agreement with Woolpert, Inc. for Geographic Information System (GIS) professional services.
SECTION 2. That this renewal is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.