Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into professional services contracts with CMT (Crawford, Murphy & Tilly) in the amount of up to $250,000.00 for the UIRF - Engineering Services 2017 project.
The intent of this project is to provide the City of Columbus, Department of Public Service, with continuing contractual access to additional resources that are necessary to perform various professional engineering and surveying tasks, and to provide technical expertise for the department to implement projects for the Department of Development through the City’s Urban Infrastructure Recovery Fund (UIRF) program.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the UIRF - Engineering Services 2017 contract. The project was formally advertised on the Vendor Services website from November 7, 2017, to November 30, 2017. The City received ten (10) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on December 7, 2017. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
CMT Columbus, Ohio Majority
Michael Baker, International Columbus, Ohio Majority
Dynotec Columbus, Ohio MBE
CHA Columbus, Ohio Majority
HDR Columbus, Ohio Majority
Stantec Columbus, Ohio Majority
E.L. Robinson Columbus, Ohio Majority
2LMN Columbus, Ohio AS1
JMT Columbus, Ohio Majority
Star Consultants Columbus, Ohio MBE
CMT received the highest score by the evaluation committee and will be awarded the UIRF - Engineering Services 2017 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against CMT.
2. CONTRACT MODIFICATION
A contract modification may be needed to add additional funding to this contract if the initial funding amount should not be sufficient to fund all of the work. If additional funding is needed, legislation will be submitted requesting Council approval to do the modification to add funds to the contract.
3. CONTRACT COMPLIANCE
CMT’s contract compliance number is CC007419 and expires 01/11/2019.
4. FISCAL IMPACT
Funding for this contract is available within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2017 Capital Improvement Budget is required to establish sufficient budget authority for the project.
5. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to allow the department to design and construct capital improvements by the schedule established by the UIRF program.
Title
To amend the 2017 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with Crawford, Murphy, & Tilly for the UIRF - Engineering Services 2017 project; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($250,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for various professional engineering and surveying tasks, along with providing technical expertise for the Public Service Department to implement projects for the Department of Development through the City’s Urban Infrastructure Recovery Fund (UIRF) program; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the UIRF - Engineering Services 2017 project; and
WHEREAS, Crawford, Murphy, & Tilly (CMT) submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with CMT for the provision of professional engineering consulting services described above in the amount of up to $250,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash within the proper project to pay for the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with CMT in order to provide funding for the UIRF - Engineering Services 2017 contract so that the schedule for the design and construction of capital improvements for the UIRF program is maintained, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Voted 2016 Debt SIT Supported) / $2,290,218.00 / ($250,000.00) / $2,040,218.00
7704 / P440005-100069 / UIRF - Engineering Services 2017 (Voted 2016 Debt SIT Supported) /$0.00 / $250,000.00 / $250,000.00
SECTION 2. That the transfer of $250,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P440005-100000 (UIRF), object class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P440005-100069 (UIRF), object class 06 (Capital Outlay) between projects.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with CMT at 8101 North High Street, Suite 150, Columbus, Ohio, 43235, for the UIRF - Engineering Services 2017 project in an amount up to $250,000.00.
SECTION 4. That the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P440005-100069 (UIRF - Engineering Services 2017), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.