Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with 2K General Company, for the renovation of 333 West Town Street. This property is currently vacant, and upon completion of this renovation, will be occupied by Police Precincts 8 and 16. The move to 333 West Town Street will allow 16 Precinct to move from a leased property, will allow 8 Precinct to move to within its own boundary, and will provide a great location for managing special downtown events. The work includes, but is not limited to: carpentry, millwork, insulation, metal doors and frames, wood doors, aluminum entrances, hardware, interior finishes, mold removal and remediation, plumbing, furniture, fixtures and equipment, lockers, HVAC systems, electrical, communications and data systems. Formal bids were solicited on July 20, 2007. The following four companies submitted bids by the August 23, 2007 deadline (1 MBE, 0 FBE):
2K General Company $686,790.00
Gutknecht Construction Company, Inc. $744,700.00
*Williamson Builders, Inc. $774,776.00
Altman Company $803,589.00
*Minority Business Enterprise
The Office of Construction Management recommends that the bid be awarded to the most responsive and responsible bidder, 2K General Company.
This ordinance also authorizes the transfer of $520,858.00 from the Special Income Tax Fund to the Safety Voted Bond Fund to provide funding for the renovation of the Neighborhood Policing Center until bonds are sold.
EMERGENCY ACTION is requested to enable the renovation of the new neighborhood policing center begin as soon as possible, thereby providing necessary safety services to City residents.
2K General Company's Contract Compliance # 31-1653018, expiration date 03/15/2009.
FISCAL IMPACT: This project is funded in the 2007 Capital Improvement Budget; however, bonds have yet to be sold, necessitating the certification against the Special Income Tax Fund. The total cost of the contract authorized by this ordinance is $686,790.00. The amount approved for design services for this project is $57,233.00. The total renovation cost is $744,023.00.
Title
To authorize the Finance and Management Director to enter into contract on behalf of the Office of Construction Management with 2K General Company for the renovation of 333 West Town Street; to authorize and direct the City Auditor to transfer $520,858.00 from the Special Income Tax Fund to the Safety Voted Bond Fund; to authorize the appropriation of said funds; to authorize the expenditure of $686,790.00 from the Safety Voted Bond Fund, and to declare an emergency. ($686,790.00)
Body
WHEREAS, it is necessary to renovate 333 West Town Street, and
WHEREAS, Police Precincts 8 and 16 will move to 333 West Town Street upon completion of this renovation, and
WHEREAS, formal bids were solicited for the renovation of said building, and
WHEREAS, the Office of Construction Management recommends 2K General Company, Inc. as the most responsive and responsible bidder, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with 2K General Company, for the renovation of 333 West Town Street,so that Police Precincts 8 and 16 may relocate there as quickly as possible thereby providing necessary safety services to this area of the City, thereby facilitating and preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract on behalf of the Office of Construction Management with 2K General Company for the renovation of 333 West Town Street.
SECTION 2. The sum of $520,858.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Safety Voted Bond Fund, Fund 701, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That the amount of $457,168.00 is hereby transferred and appropriated to the Public Safety Department, Police Division 30-03, Safety Voted Bond Fund, Fund 701, Police Facility Renovation - Lease - 330023, Object Level One 06, Object Level Three Code 6620, OCA Code 644476. That the amount of $63,690.00 is hereby transferred and appropriated to the Public Safety Department, Police Division 30-03, Safety Voted Bond Fund, Fund 701, Police Facility Renovation - 330021, Object Level One 06, Object Level Three Code 6620, OCA Code 644476.
SECTION 5. That upon obtaining other funds for the renovation of 333 West Town Street, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 3, above, and said funds are hereby deemed appropriated for such purpose.
SECTION 6. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred.
SECTION 7. The City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 8. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 9. That the expenditure of $686,790.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 4, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $63,690.00
Division: 30-03
Fund: 701
Project: 330023
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $623,100.00
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.