Explanation
BACKGROUND: This ordinance is to modify an existing city-wide contract for the option to purchase Waste Disposal Services (Hazardous and Non-Hazardous) for various City agencies. The current contract does not have the provision to add additional needed services and associated costs to the contract that were unanticipated when the solicitation was originally done and the contract established. The contract was established in accordance with Ordinance 2297-2015 that passed on September 30, 2015. The current contract FL006370 with Chemtron Corp Inc. will expire 9/30/2017 with the option of extending for one additional year, which the Purchasing Office hopes to extend. To authorize the Finance and Management Director to modify the UTC contract for the option to purchase Waste Removal Services (Hazardous and Non-Hazardous) with Chemtron Corp Inc., Contract Compliance #CC25284-105153.
1. Amount of additional funds: No additional funding is required to modify this contract. City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: The additional needs were unknown at the time the solicitation was done and contract established.
3. Reason other procurement processes not used: For administrative reasons it is more effective to modify this contract.
4. How cost was determined: Pricing will be provided by the contractor and submitted for approval.
FISCAL IMPACT: No funding is required to modify the option contract. Each city agency must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify the Universal Term Contract for the option to purchase Waste Removal Services (Hazardous and Non-Hazardous) with Chemtron Corp Inc. to permit the addition of services and associated costs to the current contract that were originally unanticipated.
Body
WHEREAS, the Purchasing Office entered into a UTC type contract based on the results of a formal competitive bid process (SA005903) for the purchase of Waste Removal Services (Hazardous and Non-Hazardous); and,
WHEREAS, FL006370 was established with Chemtron Corp Inc. as per Ordinance 2297-2015 passed September 30, 2015 for the purchase of Waste Disposal Services (Hazardous and Non-Hazardous), and it is in the best interest of the City to modify this contract to allow for the addition of services and associated costs not originally included, and
WHEREAS, it has become necessary in the usual daily operation of the Finance and Management Department to authorize the Director to enter into this modification of FL006370 for the option to purchase Waste Disposal Services (Hazardous and Non-Hazardous) for the proper disposal of hazardous and non-hazardous materials and to be in compliance with applicable laws and regulations thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to modify FL006370 with Chemtron Corp Inc.
SECTION 2. The modification will permit addition services and associated costs to be added to the Waste Disposal Services (Hazardous and Non-Hazardous) UTC (FL006370) as needed.
SECTION 3. That this modification is in accordance with applicable provisions of Chapter 329 of the Columbus City Codes.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.