Explanation
BACKGROUND: For the option to purchase Highway Rock Salt for the Department of Transportation, the largest user, and for other City agencies as needed. The term of the proposal Universal Term Contract option contract would be through July 31, 2009. The Purchasing Office opened formal bids on August 3, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (# SA 002110). Bids solicited: 7: (REG: 6, & M1A: 1). Bids received: 5. (REG: 4, & M1A: 1).
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder as follows:
Cargill Inc., - Deicing Technology Business Unit, #41-0177680 , ACT through 7/27/07, All items
Estimated annual expenditure is $1,300,000.00
This company is not debarred per the Federal Government Excluded Party Listing System. And is not listed with the Auditor of State for unresolved findings.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Highway Rock Salt with Cargill Inc., - Deicing Technology Business Unit and to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contracts Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids to be opened on August 3, 2006, and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it is necessary to enter into contracts for Highway Rock Salt as soon as possible in order to establish a consistent, economical supply of products to maintain City facilities; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary for the Finance and Management Director to enter into contract for the option to purchase Highway Rock Salt, supplies and service, for the immediate preservation of public peace, property, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into a contract for an UTC option to purchase Highway Rock Salt in accordance with Solicitation No. SA 002110 as follows:
Cargill Inc., - Deicing Technology Business Unit, All Items. Amount: $1.00.
SECTION 2. That the expenditure of $ 1.00 is hereby authorized from Universal Term Contracts Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same