Explanation
This ordinance authorizes the City Auditor to set up a certificate in the amount of $200,000.00 for various expenditures for labor, material and equipment in conjunction with Recreation and Parks facility improvements.
Background: These are unanticipated expenditures that may include, but are not limited to, items such as landscaping, surveys, design, administrative fees, concrete, asphalt, equipment improvements, etc. Contracts will be entered into in compliance with the procurement provisions of Columbus City Code Chapter 329.
Emergency Justification: Emergency action is requested to ensure that needed improvements are not delayed, keeping the impact on customers to a minimum and allowing safety issues that arise to be addressed in a timely manner. The current certificate available for unanticipated facility expenditures will be down to a balance of $3,770.90 after some recent unanticipated expenses. It is important to have this funding available to address unanticipated facility needs when they arise.
Fiscal Impact: $200,000.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of these various expenditures.
Title
To authorize and direct the City Auditor to set up a certificate in the amount of $200,000.00 for various expenditures for labor, material, and equipment in conjunction with Recreation and Parks facility improvements; to authorize the City Auditor to transfer $10,801.30 within the Recreation and Parks Voted Bond Fund 702; to amend the 2015 Capital Improvement Budget; to authorize the expenditure of $200,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, it is necessary to authorize and direct the City Auditor set up a certificate in the amount of $200,000.00 for various expenditures for labor, material, and equipment in conjunction with Recreation and Parks facility improvements; and
WHEREAS, this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein but all contracts will be entered into in compliance with the procurement provisions of City Code Chapter 329; and
WHEREAS, it is necessary to authorize the City Auditor to transfer $10,801.30 within the Recreation and Parks Voted Bond Fund 702; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget;
WHEREAS, funding is available for these improvements from unallocated balances within the Voted Recreation and Parks Bond Fund 702; and
WHEREAS, it is necessary to authorize the expenditure of $200,000.00 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to establish this auditor certificate so that needed improvements are not delayed, keeping the impact on customers to a minimum and allowing safety issues to be addressed in the timely manner; current certificate is down to a balance of $3,770.90 and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to set up a certificate in the amount of $200,000.00 for various expenditures in conjunction with various facility improvements within the Recreation and Parks Department.
SECTION 2. That the purchase of labor, materials and equipment is necessary for various facility improvements within the Recreation and Parks Department.
SECTION 3. Contracts will be entered into in compliance with the relevant provisions of Columbus City Code Chapter 329.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That the transfer of $10,801.30 or so much thereof as may be needed, is hereby authorized between projects within Fund 7702 Recreation and Parks Bond Fund per the account codes in the attachment to this ordinance.
SECTION 7. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this legislation and future projects.
CURRENT:
Fund 702; 510035-100000; Facility Renovations; $195,743 (SIT Supported)
Fund 702; 510429-100016; Golf - Misc. Improvements; $67,250 (SIT Supported)
AMENDED TO:
Fund 702; 510035-100000; Facility Renovations; $206,544 (SIT Supported)
Fund 702; 510429-100016; Golf - Misc. Improvements; $56,449 (SIT Supported)
SECTION 8. That the expenditure of $200,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Director of Recreation and Parks and or the Director of Finance and Management.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.