Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase IDEXX Testing Supplies with IDEXX Distribution Inc. The Division of Water is the sole user for these measuring, observing and testing instruments. The testing supplies are used for microbiological testing of City water to meet Federal and State of Ohio mandated regulations. IDEXX Distribution Inc. is the sole source for these supplies as they are the sole supplier of the products to the Water market. Pricing was obtained from the supplier’s bid proposal. The term of the proposed option contract would be approximately three (3) years, expiring May 31, 2026, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
IDEXX Distribution, Inc, CC# 007122 expired 3/27/2021, $1.00
Total Estimated Annual Expenditure: $40,000.00, Division of Water, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure there is no interruption of testing of City water.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase IDEXX Testing Supplies with IDEXX Distribution Inc., in accordance with the sole source provisions of the Columbus City Code Section 329.19(e); to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the City's Director of Finance and Management desires to establish a Universal Term Contract ("UTC") for the option to purchase IDEXX Testing Supplies with IDEXX Distribution, Inc.,; and
WHEREAS, Pricing was obtained from the supplier’s bid proposal; and
WHEREAS, IDEXX Distribution Inc. is the sole source provider of these goods to the water market and this purchase is authorized under City Code Section 329.19(e); and,
WHEREAS, UTC will provide for the purchase of measuring, observing and testing instruments used for microbiological testing of City water to meet Federal and State of Ohio mandated regulations ;and
WHEREAS, the term of the proposed option contract would be approximately three (3) years, expiring May 31, 2026, with the option to renew for one (1) additional year; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities and testing supplies need to be readily available to avoid interruption of water testing, in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase IDEXX Testing Supplies with IDEXX Distribution, Inc., thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized under CCC Section 329.19(e) to enter into the following Universal Term Contract for the option to purchase IDEXX testing supplies from IDEXX Distribution Inc., for a term of approximately three (3) years, expiring May 31, 2026, with the option to renew for one (1) additional year, as follows: IDEXX Distribution, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.