Explanation
BACKGROUND: The Finance and Management Department, Office of Construction Management, employs personnel that are engaged in overseeing various construction and building renovation capital projects. These costs can be capitalized. Doing so is consistent with earlier efforts by the Office of Construction Management to reimburse the General Fund when the General Fund incurred expenses more appropriate to capital improvement funding. Most recently, Ordinance No. 0749-2010, passed June 9, 2010, authorized $432,000.00 for these purposes. The Office of Construction Management tracks the hours each employee works on individual projects and bills these hours back to the proper capital project. This process reimburses the General Fund approximately $350,000.00 per fiscal year.
Emergency action is requested so that reimbursement of the General Fund can occur as quickly as possible. Up-to-date financial posting promotes accurate accounting and financial management.
Fiscal Impact: This expenditure is budgeted and available within the Construction Management Capital Improvement Fund and the Safety Voted Bond Fund. This ordinance authorizes the expenditure of $361,482.14, or so much thereof, as may be necessary for this purpose.
Title
To authorize the Finance and Management Director to expend $361,482.14, or so much thereof as may be necessary, to reimburse the General Fund for construction and building renovation expenses incurred by the Office of Construction Management; to amend the 2011 Capital Improvement Budget; to authorize the City Auditor to cancel the balance of certain encumbrances; to authorize an expenditure from the Construction Management Capital Improvement Fund and the Safety Voted Bond Fund; and to declare an emergency. ($361,482.14)
Body
WHEREAS, the Office of Construction Management employs personnel engaged in construction and building renovation activities; and
WHEREAS, these costs can be capitalized; and
WHEREAS, this ordinance amends the 2011 Capital Improvements Budget; and
WHEREAS, it is necessary to authorize this expenditure in order to provide adequate operating resources for the Office of Construction Management; and
WHEREAS, it is necessary to cancel the balance of $78,564.21 from AC031197-001 from the Construction Management Capital Improvement Fund; and
WHEREAS, it is necessary to cancel the balance of $26.71 from AC031197-002 from the Safety Voted Bond Fund; and
WHEREAS, it is necessary to cancel the balance of $30,418.03 from AC031197-003 from the Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to reimburse the General Fund, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to expend $361,482.14, or so much thereof as may be necessary, to reimburse the General Fund for construction and building renovation expenses incurred in connection with the capital improvements program.
SECTION 2. That the City Auditor is authorized to cancel the remaining balances on AC031197.
SECTION 3. That the 2011 Capital Improvement Budget is hereby amended as follows to account for the cancellations authorized in Section 2, as well as any other cancellations that have occurred in the affected projects:
Facility Renovations -Staff Reimbursement Fund 746
Project Name| Project No.|Current Authority|Revised Authority|Difference
Facility Renovations - Staff Reimbursement 570030-100102 (Unvoted Carryover) $230,953|$309,517|$78,564
Safety/Police 30-03 and Fire 30-04 Fund 701
Project Name| Project No.|Current Authority|Revised Authority|Difference
30-03 Police Facility Renovation 330021-100000 (Voted Carryover) $592,866|$592,893|$27
30-04 Fire Facility Renovation 340103-100000 (Voted Carryover) $0|$30,530|$30,530
SECTION 4. That the expenditure of $361,482.14.00 from or so much thereof may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 746
Project: 570030-100102
OCA Code: 763102
Object Level 1: 06
Object Level 3: 6620
Amount: $230,953.00
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $100,000.00
Division: 30-04
Fund: 701
Project: 340103-100000
OCA Code: 644559
Object Level 1: 06
Object Level 3: 6620
Amount: $30,529.14
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.