Explanation
Background: This ordinance authorizes the Director of the Department of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract for coronavirus cleaning and disinfection services on behalf of the Department of Public Utilities. All related purchase orders for these services will be issued from all current and pending Universal Term Contract Purchase Agreements for disinfection services previously established by the City of Columbus, Purchasing Office.
Due to the COVID-19 crisis, it has become critical to the City of Columbus that to ensure the safety of our employees and community who may enter city facilities, cleaning and disinfection services are needed. The contracts will be utilized to fully disinfect office spaces, rooms and other necessary areas on an as-needed basis in response to COVID-19.
Fiscal Impact: This ordinance authorizes an expenditure of $750,000.00: $375,000.00 from the Sewer Operating Fund and $375,000.00 from the Water Operating Fund, all within the Department of Public Utilities.
Emergency Designation: Emergency action is requested to ensure that purchase orders can be established as soon as possible, so that necessary coronavirus (COVID-19) cleaning and disinfection services can be provided at city facilities.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance and to establish purchase orders with the appropriate Universal Term Contract Purchase Agreement for COVID-19 Cleaning and Disinfection Services on behalf of the Department of Public Utilities; to authorize the expenditure of $375,000.00 from the Sewer Operating Fund and $375,000.00 from the Water Operating Fund; to authorize the transfer of $750,000.00 between object classes in the Sewer Operating Fund and the Water Operating Fund; and to declare an emergency ($750,000.00).
Body
WHEREAS, various Universal Term Contracts (UTC's) have been established by the Purchasing Office for coronavirus cleaning and disinfection services; and
WHEREAS, the Department of Public Utilities, has a need for these services in order to quickly respond to the coronavirus sanitation needs of city buildings and facilities, and
WHEREAS, it is necessary to authorize the expenditure of $375,000.00 from the Sewer Operating Fund and $375,000.00 from the Water Operating Fund ($750,000.00); and
WHEREAS, the Division of Sewerage and Drainage has a need to transfer $375,000.00 between Object Classes within the 2020 Sewer Operating Fund Budget and the Division of Water has a need to transfer $375,000.00 between Object Classes in the 2020 Water Operating Fund Budget. Funds for these transfers have been identified and are available in Object Class 01 (Personnel); and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to authorize the Director of the Department of Finance and Management to issue various purchase orders for coronavirus cleaning and disinfection services, in order to quickly respond to the coronavirus sanitation needs for city buildings and facilities; thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to associate all General Budget reservations resulting from this ordinance and to establish purchase orders with the appropriate Universal Term Contract Purchase Agreement, per the terms and conditions of all Universal Term Contracts for coronavirus cleaning and disinfection services.
SECTION 2. That the expenditure of $750,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6100 Sewer Operating Fund in the amount of $375,000.00 and Fund 6000 Water Operating Fund in the amount of $375,000.00 in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Finance and Management Director is hereby authorized to issue purchase orders for coronavirus cleaning and disinfection services with various UTC vendors on behalf of the Department of Public Utilities to ensure the timely delivery of necessary services.
SECTION 4. That the transfer of $375,000.00 or so much thereof as may be needed, is hereby authorized within Fund 6100 (Sewer Operating Fund), from Division 6005 (Division of Sewerage and Drainage), object class 01 (Personnel) to Division 6005 (Division of Sewerage and Drainage), object class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the transfer of $375,000.00 or so much thereof as may be needed, is hereby authorized within Fund 6000 (Water Operating Fund), from Division 6009 (Division of Water), object class 01 (Personnel) to Division 6009 (Division of Water), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.