Explanation
BACKGROUND: For the option to purchase Paint and Paint Supplies for the Department of Public Utilities, the largest user, and for other City agencies as needed. The term of the proposed option contract would be approximately two years. Contract is through September 30, 2007. The Purchasing Office opened formal bids on August 8, 2004.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA 001197). Bids solicited: 87: (MAJ: 73, MBE: 12, and FBE:2). Bids received: 5 (MAJ: 5). Four bids were deemed non-responsive for failing to meet the specifications. One bidder did not complete the proposal page. One bidder did not provide a discount as required. Two bidders did not provide a consistent discount per group of line items or complete verifiable pricing catalogs as required.
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder as follows:
PPG Architectural Finishes., MAJ, CC# 25-1612585, All Items, Estimated Expenditures: $50,000 annually.
The company is not listed with the Auditor of State for unresolved findings.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for the option to purchase Paint and Paint Supplies with PPG Architectural Finishes, to authorize the expenditure of $1.00 to establish the contract from the Purchasing/Contract Operation Fund. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 8, 2004, and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it is necessary to enter into a contract for Paint and Paint Supplies in order to establish a consistent, economical supply of products to maintain City facilities; and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Paint and Paint Supplies in accordance with Solicitation No. SA 001197 as follows:
PPG Architectural Finishes. for all Items, Amount: $1.00.
SECTION 2. That the expenditure of $ 1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. This ordinance shall take effect and be in force from and after its passage or by the earliest period allowed by law.