Explanation
BACKGROUND: To authorize and direct the Director of Public Safety to enter into contract with Motorola Solutions, DBA Vigilant Solutions, to purchase license subscriptions for the Investigative Data Platform. The commercial License Plate Reader (LPR) licensing subscriptions will enable the LPRs and the Neighborhood Safety Camera systems to continue to help provide vital information from vehicles leaving the areas of crime scenes.
Bid Information: This purchase is manifestly impractical to bid because we currently use this software and other law enforcement agencies use similar Motorola licenses, which will allow Columbus Police to share important information with other local agencies as crime often crosses jurisdictional borders. Therefore, the Division of Police is requesting a Bid Waiver in accordance with Chapter 329 of the City Code.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: CC-007169 Expires 9/24/2026
Emergency Designation: Emergency legislation is necessary to make the funds available as soon as possible to maintain services and to continue a vital police investigation tool.
FISCAL IMPACT: This ordinance authorizes the Safety Director to enter into contract with Motorola Solutions, DBA Vigilant Solutions, to purchase commercial license subscriptions for the Investigative Data Platform. Since this was not originally budgeted, funds will need to come from other areas of the Police General Fund budget. This cost was shown as a deficit in the 1st quarter review.
Title
To authorize the Director of the Department of Public Safety to enter into contract with Motorola Solutions, DBA Vigilant Solutions, for the purchase of commercial license subscriptions for the Investigative Data Platform; to waive the competitive bidding provisions of the Columbus City Codes; to authorize an expenditure of $103,990.00 from the General Fund; and to declare an emergency. ($103,990.00)
Body
WHEREAS, the Columbus Division of Police seeks to maintain licensing this service which facilitates the ability to track vehicles leaving areas to aid in criminal investigations; and,
WHEREAS, the funds for this service are available in the General Fund; and,
WHEREAS, it is in the City's best interest to waive the competitive bidding provisions of City Code Chapter 329 to enter into this contract; and,
WHEREAS, the Director of Public Safety needs to enter into contract with Motorola Solutions, DBA Vigilant Solutions, for the purchase of commercial licenses for the Investigative Data Platform; and,
WHEREAS, an emergency exists in the usual daily operations of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Public Safety to enter into contract for commercial license subscriptions for the Investigative Data Platform product in order to prevent a break in service and continue vital police investigations, thereby preserving the public peace, health, property, safety and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Safety be and is hereby authorized to enter into contract with Motorola Solutions, DBA Vigilant Solutions, for the purchase of commercial license subscriptions for the Investigative Data Platform.
SECTION 2. That the expenditure of $103,990.00 or so much thereof as may be needed, is hereby authorized in the General Fund in object class 03 Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That this Council finds that it is in the City's best interest to waive the competitive bidding provisions of Chapter 329 of the Columbus City Code to enter into the contract.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.