Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contract FL002748, with APA Incorporated, for electro-hydraulic actuators. This contract expires August 31, 2007. The Division of Water would like to establish a Blanket Purchase Order from an existing Universal Term Contract for these actuators, as they are needed by the Hap Cremean Water Plant to replace the existing oil hydraulic system that operates the discharge butterfly check valves serving the high service water distribution pumps. The Contract Compliance Number for APA Incorporated is 31-1042642.
EMERGENCY PROVISION: Emergency legislation is being requested that this Ordinance be handled in an emergency manner, as delivery of the actuators is 140 days from the receipt of the order. This is rather long and could add expenses if repairs are needed on the old equipment.
FISCAL IMPACT: This project is included in the 2005 CIB and $200,000.00 is budgeted. The last expenditure of this type was in 2003 for $193,512.00.
Title
To authorize the Director of Finance and Management to establish a Blanket Purchase Order, for electro-hydraulic actuators, from an established Universal Term Contract with APA Incorporated, for the Division of Water, to authorize the expenditure of $184,900.00 from the Water Works Enlargement Voted 1991 Bonds Fund, to authorize the City Auditor to transfer funds within the Waterworks Enlargement Voted 1991 Bonds Fund, and to declare an emergency. ($184,900.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contract FL002748 with APA Incorporated, for electro-hydraulic actuators, and
WHEREAS, these actuators are needed by the Division of Water's Hap Cremean Water Plant to change out its hydraulic actuators with electro-hydraulic actuators, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Finance and Management to establish a Blanket Purchase Order, for electro-hydraulic actuators, as delivery of the actuators is 140 days from the receipt of the order, based on the above mentioned Universal Term Contract, for the Hap Cremean Water Plant, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a Blanket Purchase Order, for electro-hydraulic actuators, from an established Universal Term Contract, with APA Incorporated, for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $184,900.00, or so much thereof as may be needed, is hereby authorized from the Water Works Enlargement Voted 1991 Bonds Fund No. 606, Department 60, Division 09, OCA 642900, Object Level One 06, Object Level Three 6623, Project 690286, to pay the cost thereof.
Section 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project; that the project has been completed and the monies are no longer required for said project except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. The City Auditor is hereby authorized and directed to transfer funds from within the Waterworks Enlargement Voted 1991 Bonds Fund, Fund No. 606, Department of Public Utilities, Division of Water, as follows:
FROM: 690479 Security Enhancements
OCA Code 606479 $184,900.00
TO: 690286 HCWP Miscellaneous Improvements
OCA Code 642900 $184,900.00
Section 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.