Explanation
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology to associate all General Budget Reservations resulting from this ordinance with Purchase Agreement (PA/UTC) PA005605 with CDW Government, LLC for the purchase of 200GB of Splunk enterprise security licenses, in the amount of $79,000.00.
The Department of Technology uses Splunk software for continuous monitoring of security events occurring on city computer systems and networks, to investigate potential cybersecurity incidents and to comply with regulatory requirements for network and computer system auditing.
The term of these licenses will be for one year from the date of a confirmed purchase order by the City Auditor’s Office, at a total cost of $79,000.00.
This ordinance also authorizes various transfers in the Information Services Division’s operating fund. As part of the 2024 third quarter financial review, the Departments of Technology and Finance and Management identified surpluses and deficits in various object classes within Technology’s operating fund. In order to properly align appropriations with projected expenditures and allow the Department to operate without interruption through the end of 2024, it is necessary to transfer $1,286,779.00 between object classes within the Information Services operating fund.
FISCAL IMPACT
Funds for the above-described services and transfers are budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE
CDW Government, LLC
CC/Vendor #: 034427
Expiration Date: 1/03/2025
EMERGENCY
Emergency designation is sought to ensure that the needed licenses are in place in a timely manner to ensure that the Department can effectively monitor security events on city computers and networks.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement with CDW Government, LLC for the purchase of additional Splunk enterprise security licenses; to authorize and direct the City Auditor to transfer $1,286,779.00 in appropriations between object classes in the Information Services operating fund; to authorize the expenditure of $79,000.00 from the Department of Technology Information Services Operating Fund; and to declare an emergency. ($79,000.00)
Body
WHEREAS, there is a need for an additional 200GB of Splunk enterprise licenses, necessary for the Department of Technology’s incident mitigation; and
WHEREAS, Purchase Agreement PA005605 with CDW Government, LLC provides the vehicle for this procurement; and
WHEREAS, the Departments of Technology and Finance and Management, in the 2024 third quarter review, project surpluses and deficits in various object classes within the Information Services operating fund; and
WHEREAS, it is necessary to transfer funds between object classes in order to allow the Department of Technology to continue to operate through the end of 2024; and
WHEREAS, an emergency exists in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement with CDW Government, LLC for the purchase of additional Splunk enterprise security licenses and to transfer moneys between object codes within the Information Services operating fund all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to associate all General Budget Reservations resulting from this Ordinance with purchase agreement PA005605 with CDW Government, LLC for the purchase of Splunk enterprise security licenses in the amount of $79,000.00, for a period of one year from the date of a confirmed purchase order by the City Auditor’s Office.
SECTION 2. That transfers in appropriations totaling $1,286,779.00 be and are hereby authorized between object classes within the Information Services operating fund, Fund 5100, Subfund 510001, as shown in the attachment to this ordinance. (see 3007-2024EXP)
SECTION 3. That the expenditure of up to $79,000.00, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance. (See 3007-2024EXP).
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.