Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with EMH&T, Inc., for professional engineering services for the South Linden Alleys Lighting Improvements. The purpose of this project is to prepare the detailed design of overhead alleys lighting for South Linden area. The improvements identified in the scope of work will add lighting to the alleys between I-71 and Cleveland Avenue, from Hudson to 11th avenue.
2. ENGINEERING CONTRACT AWARD: Evans, Mechwart, Hambleton, and Tilton, Inc. (EMH&T) was selected in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through Requests for Proposals (RFPs)". The RFPs were sent out with responses from EMH&T, Advanced Engineering Consultants, LTD (AEC), and Center City International Trucks, Inc. (CCI). The proposals were received and opened on September 21, 2012.
Upon review of this proposal, the bidder was ranked using criteria specified in the City Code, and more specifically: Proposal Quality, Project Schedule, Environmentally Preferable Offeror, and Local Workforce. Based upon these criteria, EMH&T, Inc. was selected for this project. Their Contract Compliance Number is 31-0685594, expires 09/22/13, MAJ.
3. FISCAL IMPACT: This legislation includes a transfer within the Electricity G. O. Bonds Fund to provide sufficient funding for the project, as well as an amendment to the 2012 Capital Improvements Budget to provide sufficient budget authority.
Title
To authorize the Director of Public Utilities to enter into an agreement for professional engineering services with EMH&T ; for the South Linden Alleys Lighting Improvements Project for the Division of Power; to authorize the transfer of $14,616.19 within the Electricity G. O. Bonds Fund; to amend the 2012 Capital Improvements Budget and to authorize the expenditure of $166,616.19 within the Electricity G. O. Bonds Fund. ($166,616.19)
Body
WHEREAS, Requests for Proposals were sent out to EMH&T, Inc., Advanced Engineering Consultants, LTD (AEC), and Center City International Trucks, Inc. (CCI)., for engineering services for the South Linden Alleys Lighting Improvements Project; and
WHEREAS, Three proposals were received and opened on September 22, 2012; and
WHEREAS, Upon review of the proposals, EMH&T, Inc. was selected based on the following criteria: Proposal Quality, Project Schedule, Environmentally Preferable Offeror, and Local Workforce; and
WHEREAS, it is necessary to transfer money within the Electricity G. O. Bonds Fund for the South Linden Alleys Lighting Improvements Project; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services to provide additional alley lighting to the alleys between I-71 and Cleveland Avenue, from Hudson to 11th avenue; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services, for the South Linden Alleys Lighting Improvements Project, for the preservation of the public health, peace, property, and safety; now therefore.
SECTION 1. That the City Auditor is hereby authorized to transfer $14,616.19 within the Electricity G. O. Bonds Fund, Fund 553, Division of Power, Division 60-07, Object Level One 06, Object Level Three 6679, as follows:
TRANSFER FROM:
Project | OCA | Project Name | Amount
440007-100000 | 440007 | Urban Infrastructure Recovery (carryover)| $14,616.19
TRANSFER TO:
Project | OCA | Project Name | Amount
440007-100005 | 530705 | South Linden Alleys Lighting Improvements Project | $14,616.19
SECTION 2. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 3. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the Director of Public Utilities be and hereby is authorized to execute an agreement with EMH&T, Inc., 5500 New Albany Road, New Albany, Ohio 43054, for the Division of Power, for professional engineering services in accordance with the terms and conditions on file in the office of the Division of Power.
SECTION 6. That the said engineering firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 7. That the 2012 Capital Improvements Budget is hereby amended as follows, to provide sufficient budget authority for the execution of the engineering agreement stated in Section 7 herein:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
440007-100000 | Urban Infrastructure Recovery (carryover) | $821,137 | $806,520 | -$14,617
440007-100005 | South Linden Alleys Lighting Improvements | $152,000 | $166,617 | +$14,617
SECTION 8. That for the purpose of paying the cost of the professional engineering services contract, the following expenditure, or as much thereof as may be needed, be and the same is hereby authorized as follows: Division 60-07, Fund 553, Project 440007-100005, Object Level One 06, Object Level Three 6679, OCA Code 530705, Amount $166,616.19.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.