Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services agreement with ARCADIS U.S, Inc. for the Hap Cremean Water Plant (HCWP) and Dublin Road Water Plant (DRWP) Standby Power Projects, under Division of Water Contract No’s. 2074 and 2075, respectively.
This project will provide standby power generators at HCWP and DRWP and will allow the plants to continue operation during a utility power outage, thereby improving the reliability of the water supply system.
The original contract was for Preliminary Design Services (Phase I).
Modification (No. 1) was for Detailed Design (Phase II) and Bidding Services (Phase III).
Modification No. 2 (current) is for Engineering Services During Construction (ESDC) (Phase IV). ESDC will include technical project representation (TPR) duties to interpret contract requirements and to verify the construction contractor's compliance with the project's technical requirements, construction phase engineering, start-up and commissioning assistance, record documentation, Operation and Maintenance documentation, staff training, troubleshooting, development of Standard Operating Procedures (SOPs), performance of Power Systems Studies, updates to the plants’ Stormwater Pollution Prevention Plans (SWPPP) and Spill Prevention, Control, and Counter Measures (SPCC), and development of Lockout - Tagout procedures.
See Attachment “ORD 0746-2018” for more detailed information.
The Community Planning Areas for both projects is “N/A” as the water treatment plants provide service to several communities.
1.1 Amount of additional funds to be expended: $3,000,150.00
Original Contract Amount: $ 260,083.00 (EL016353)
Modification No. 1: $2,068,900.00 (EL017666)
Modifcation No. 2 (current): $3,000,150.00
Total (Orig. + Mods. 1-2) $5,329,133.00
1.2. Reasons additional goods/services could not be foreseen:
This modification was anticipated and fully explained in the original legislation under Ordinance No. 1839-2014, as well as Modification No. 1 under Ordinance No. 2535-2015.
1.3. Reason other procurement processes are not used:
The work included in this modification was planned and fully anticipated and explained under Ordinance No. 1839-2014 and Ordinance No. 2535-2015. Due to the highly complex and technical nature of this water treatment plant infrastructure, it is not reasonable or cost effective to undertake a new procurement to acquire these services. The lengthy process for initiating a new procurement and for a new entity to gain understanding of the project would likely cause an unacceptable project delay and additional cost.
1.4. How cost of modification was determined:
Cost Proposals were provided by Arcadis, reviewed and negotiated by the Division of Water, and deemed acceptable.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will provide the residents of the City of Columbus and a large part of Franklin County with a reliable supply of clean water for customer potable water uses and for the City’s fire protection purposes during a regional area-wide power outage. This project benefits the economy by providing uninterrupted water service and fire protection during a power outage.
Public informational meetings are not anticipated for this project, because all proposed work is anticipated to occur within the boundaries of the water plants. Regulatory agencies will be notified of the proposed work as appropriate.
3. CONTRACT COMPLIANCE INFO: 57-0373224, expires 5/18/19, Majority, DAX #009409.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against ARCADIS U.S, Inc.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Voted Bonds Fund as well as an amendment to the 2017 Capital Improvements Budget is necessary.
Title
To authorize the Director of Public Utilities to modify and increase an existing professional engineering services agreement with ARCADIS U.S, Inc. for the Hap Cremean Water Plant and Dublin Road Water Plant Standby Power Projects for the Division of Water; to authorize a transfer and expenditure up to $3,000,150.00 from the Water General Obligations Voted Bonds Fund; and to amend the 2017 Capital Improvements Budget. ($3,000,150.00)
Body
WHEREAS, Contract No. EL016353 was authorized by Ordinance No. 1839-2014, passed September 22, 2014, was executed on October 22, 2014, and approved by the City Attorney on October 27, 2014 for the Hap Cremean Water Plant (HCWP) and Dublin Road Water Plant (DRWP) Standby Power Projects; and
WHEREAS, Contract Modification No.1 EL017666 was authorized by Ordinance No. 2535-2015, passed November 2, 2015, was executed on December 2, 2015, and was approved by the City Attorney on December 9, 2015; and
WHEREAS, Modification No. 2 (current) will establish funding for Engineering Services During Construction (Phase IV); and
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify and increase the professional engineering services agreement with ARCADIS U.S, Inc. for the Hap Cremean Water Plant and Dublin Road Water Plant Standby Power Projects; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the Water G.O. Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2017 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Water, to authorize the Director to modify and increase the professional engineering services agreement with ARCADIS U.S, Inc., for the Hap Cremean Water Plant and Dublin Road Water Plant Standby Power Projects, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the professional engineering services agreement with ARCADIS U.S, Inc. (FID# 57-0373224) for the Hap Cremean Water Plant and Dublin Road Water Plant Standby Power Projects, in an amount up to $3,000,150.00.
SECTION 2. That this contract modification is in compliance with Chapter 329 of the Columbus City Code.
SECTION 3. That the transfer of $375,150.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That the 2017 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bond Fund, as follows:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
P690441-100002 (NEW) | Alum Creek P.S. Imp's | $2,000,000 | $1,624,850 | -$375,150
P690519-100000 (NEW) | HCWP Standby Power | $1,375,000 | $1,713,550 | +$338,550
P690520-100000 (NEW) | DRWP Standby Power | $1,250,000 | $1,286,600 | +$36,600
SECTION 5. That the expenditure of $3,000,150.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.