Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate General Budget Reservations resulting from this ordinance with the appropriate universal term contract purchase agreement(s) on behalf of the Department of Public Safety, Division of Fire for the purchase of SCBA equipment from Atlantic Emergency Solutions, and vehicle repair services from Heritage Fire Equipment, respectively, as required for approval by City Council in order for the division to expend more than $100,000.00, per City Code Section 329.19(g), for the Division of Fire. This breathing apparatus will provide additional and replacement equipment for current division personnel, as well as new equipment for incoming recruits. Fire SCBA equipment is used by Firefighters as protective breathing outerwear in firefighting situations. Heritage Fire Equipment will be repairing Fire's front line Engine #23, which sustained damage in a collision and needs to be returned to service as soon as possible.
Bid Information: A Purchasing Agreement/Universal Term Contract exists for these expenditures ~ Atlantic Emergency Solutions / Vendor #034448 / PA005038 / Exp. 5-30-2023 - $285,000.00 // Universal Term Contract ~ Heritage Fire Equipment / Vendor 024589 / PA006291 / Exp. 1-31-2025 - $33,000.00.
Emergency Designation: This legislation is to be declared an emergency measure to make funding immediately available for the purchase of said SCBA equipment for division personnel and apparatus repairs so there is no interruption in supplies, or supply chain shortages.
FISCAL IMPACT: This ordinance authorizes an expenditure of $318,000.00 from the Division of Fire’s Safety Bond Fund for SCBA equipment from Atlantic Emergency Solutions in the amount of $285,000.00, and $33,000.00 for apparatus repairs from Heritage Fire Equipment. An amendment to the 2023 CIB and a transfer of funds is required to fund this purchase.
Title
To authorize the City Auditor to transfer funds within the Safety Bond Fund; to authorize the Finance and Management Director to associate general budget reservations resulting from this ordinance with the appropriate universal term contract purchase agreement, on behalf of the Division of Fire, for the purchase of SCBA equipment from Atlantic Emergency Solutions, and apparatus repair services from Heritage Fire Equipment, LLC; to amend the 2023 Capital Improvement Budget; to authorize the expenditure of $318,000.00 from the Safety Bond Fund; and to declare an emergency. ($318,000.00)
Body
WHEREAS, it is necessary to amend the 2023 Capital Improvement Budget within the Safety Bond Fund; and
WHEREAS, it is necessary to transfer cash and appropriation within Public Safety's Capital Improvement Budget to properly align cash and appropriation with projected expenditure; and
WHEREAS, there is a need to purchase SCBA equipment for the Division of Fire; and,
WHEREAS, there is a need to purchase apparatus repair services for the Division of Fire; and,
WHEREAS, universal term contracts have been established by the Purchasing Office with Atlantic Emergency Solutions, and Heritage Fire Equipment, respectively, for these purchases; and,
WHEREAS, the Finance and Management Director is authorized to associate General Budget Reservations resulting from this ordinance with the appropriate universal term contract purchase agreement(s) on behalf of the Department of Public Safety, Division of Fire for the purchase of SCBA equipment from Atlantic Emergency Solutions and apparatus repair services from Heritage Fire Equipment; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Director of Finance and Management to associate general budget reservations resulting from this ordinance with the appropriate universal term contract(s)/purchase agreement(s) on behalf of the Division of Fire for these purchases so there is no interruption in supplies or services due to supply chain shortages, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvement Budget (Ordinance 1711-2023) is hereby amended as follows in order to provide sufficient budget authority for this ordinance:
Fund / Project / Project Name / Current / Amended / Change
7701 / P340154-100000 / Fire Station #36 (Voted Carryover) / $151,055 / $0 / ($151,055)
7701 / P340150-100000 / Fire Apparatus Medics (Voted Carryover) / $1,540,451 / $1,395,533 / ($144,918)
7701 / P340103-100000 / Fire Facility Renovations (Voted Carryover) / $327,000 / $304,972 / ($22,028)
7701 / P340123-100000 / Fire Equipment (Voted Carryover) / $250,906 / $535,906 / +$285,000
7701 / P340152-100000 / Fire Apparatus Engines (Voted Carryover) / $220,732 / $253,732 / +$33,000
SECTION 2. That the transfer of $318,000.00 of cash and appropriation within the Safety Voted Bond Fund be and is hereby authorized, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Finance and Management is hereby authorized to associate the general budget reservations resulting from this ordinance with the appropriate universal term contract purchase agreement(s) with Atlantic Emergency Solutions for the purchase of SCBA equipment and Heritage Fire Equipment for apparatus repair services for the Division of Fire.
SECTION 4. That the expenditure of $318,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 2 above.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.