Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Division of Support Services, to establish purchase orders with Public Safety Corporation and Pomeroy IT Solutions to provide an upgrade to the Division of Support Services-License Section's false alarm application. The current Crywolf false alarm application was purchased as part of the Computer Aided Dispatching (CAD) system in 2010 and is an alarm user's database that tracks contact information from false alarm activities. The upgrade to Medallion will allow the License Section to track and bill the alarm users as well as the other license and permit types that the License office manages. It will also give the License Section a web presence and allow customers to apply for licenses and pay fees online. Additionally, this upgrade will provide mobile device support, establish an investigative workflow for background checks, code enforcement, complaint review and dispositions, calculate fees, generate bills and manage collections. This will not only give the License Officers more time to enforce the codes, but it will save on paper, time and money and will allow revenue to be deposited more quickly.
Bid Information: This agreement is being entered into under the Sole Source provisions provided under Section 329.07 of the Columbus City Code because Public Safety Corporation is the only vendor who can provide an upgrade to their proprietary software. In addition to the upgrade to CryWolf, the legislation will establish a purchase order with Pomeroy IT Solutions, in accordance to the terms and conditions of an existing Universal Term Contract number FL004506 to purchase necessary equipment for this upgrade to the Crywolf application.
Sole Source Provider: Public Safety Corporation- CC #522188829 - expires 10-04-2014: Pomeroy IT Solutions CC#61352158 - expires 10-5-2013
Emergency Designation: Emergency designation is requested to provide License and Permit users an effective and efficient means of doing business with the City, and for the City to realize revenues quicker than before.
FISCAL IMPACT: This legislation authorizes the purchase of an upgrade to the City's false alarm application from the current Crywolf False Alarm application to Medallion software and a five (5) year maintenance agreement, with Public Safety Corporation, for $ 160,800.00, under the sole source provision of the Columbus City Code, and the purchase of any necessary hardware required from Pomeroy IT Solutions for $33,500.00. Funding for this expenditure is available in Public Safety's Capital Improvement Fund. This ordinance will also amend the 2012 Capital Improvement Budget (CIB) and transfer funds between projects in the Safety Bond Fund.
Title
To amend the 2012 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Department of Public Safety's Bond Fund; to authorize and direct the Director of Finance and Management to establish a purchase order with Public Safety Corporation in accordance with the sole source provision of the Columbus City Code and with Pomeroy IT Solutions to purchase an upgrade to the current CryWolf False Alarm application, and five years maintenance services; to authorize the expenditure of $194,300.00 from the Public Safety's Capital Improvement Fund, and to declare an emergency. ($194,300.00) (AMENDED BY ORD. 2749-2012 PASSED 12/17/2012)
Body
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget and transfer cash within projects within the Department of Public Safety's Bond fund; and
WHEREAS, the Division of Support Services has the need to establish purchase orders with Public Safety Corporation and Pomeroy IT Solutions to purchase an upgrade to the current Crywolf False Alarm application, a five (5) Maintenance Agreement and any equipment necessary for the upgrade; and,
WHEREAS, Public Safety Corporation is the original provider of the current application and is the sole source provider of maintenance, software and licenses for the application;
WHEREAS, Public Safety Corporation will provide five years of ongoing software licenses and software maintenance and support; and
WHEREAS, this purchase order with Public Safety Corporation is being established under the Sole Source provision in Section 329.07 of the Columbus City Code; and
WHEREAS, the City has a universal term contract with Pomeroy IT Solutions for the purchase of computer hardware; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into contract with Public Safety Corporation for the upgrade of the current Crywolf application and for maintenance support and allow the License Section to begin processing and accepting online payment immediately, thereby preserving the public peace, health, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Division of Support Services, is hereby authorized and directed to issue purchase orders to Public Safety Corporation for the upgrade of the License Section's false alarm database application and five years maintenance contract and to Pomeroy IT Solutions for the purchase of needed accessories for the upgrade.
SECTION 2. That the 2012 Capital Improvement Budget is hereby amended as follows:
FUND 701 VOTED 2008 DEBT SIT
Project/Project#: Safety Sirens 310106-100000|Current CIB: $80,000|Revised CIB: $0|Change: ($80,000).
Project/Project#: Police Apparatus Replacement 330034-100000|Current CIB: $250,000|Revised CIB: $135,700|Change $114,300
Project/Project#: False Alarm Tracking and Billing Upgrade 320016-100002|Current CIB:$0|Revised CIB; $194,300|Change: $194,300.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within Safety Voted Bond Fund as follows;
FROM:
Dept/Div. 3001| Fund 701|Project Number 310106-100000|Project Name: Safety Sirens|OCA Code:644518|Amount: $80,000.00
Dept/Div. 3003| Fund 701|Project Number 330034-100000|Project Name: Police Apparatus Replacement|OCA Code:330034|Amount: $114,300.00
TO:
Dept/Div. 3002| Fund 701|Project Number 320016-100002|Project Name: False Alarm Tracking and Billing Upgrade|OCA Code:711602|Obj Level 6644|Amount: $194,300
SECTION 4. That the expenditure of $194,300, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 701
Project Number: 320016-100002
OCA Code: 711602
Object Level One: 06
Object Level 3: 6644
Amount $194,300
SECTION 5. That the agreement with Public Safety Corporation for $160,800.00 is made in accordance with the Sole Source provision of Section 329.07 of the Columbus City Code.
SECTION 6. That the purchase from Pomeroy IT Solutions of $33,500.00 is in accordance with the City,s universal term contract with the company.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.