Explanation
Background: The Public Service Department, Transportation Division, affects roadway improvement projects utilizing capital improvement funds that may include grant funding from other jurisdictions such as the State of Ohio (Department of Transportation and Ohio Public Works Commission), Franklin County and/or the Mid-Ohio Regional Planning Commission. The capital improvement and grant monies are deposited into specific Funds based on the origin of the grantor funds. At the conclusion of each capital improvement project a closeout process occurs by which remaining monies in each project are either returned to the granting agency (if the other entity fronted the money) or are made available for other roadway capital improvement purposes (if expenses were reimbursed to the City of Columbus).
This legislation also transfers funds from the Federal State Highway Engineering Grant Fund to the Streets and Highway Improvement Fund, Voted Sanitary Sewer Bond Fund, and Permanent Improvement Fund. This is necessary to restore monies to projects in these funds due to the cancellation of AC027488 for the Town Street reconstruction project established within ordinance 1243-2007 due to modificaton of the project.
Fiscal Impact: This ordinance transfers $1,448,802.28 between projects within the Local Transportation Improvement Project Fund to make money available for the Sullivant/Demorest Improvement and Lane Avenue projects. This funding transfer is necessary in order to close these two grant funded projects (they will be be legislated separately). This ordinance also transfers $2,618,330.21 from the Federal State Highway Engineering Fund to the Voted Sanitary Sewer Bond Fund ($1,785,239.06), the Permanent Improvement Fund ($65,011.99), and the Streets and Highway Improvement Fund ($768,079.16) due to the cancellation of AC027488. As well, some of the transferred money will be utilized for other roadway and Transportation-related facilities capital improvements. Authorization for these projects is presented in separate legislation.
Emergency action is requested to close out completed grants in an expeditious manner in the interest of timely and accurate accounting.
Title
To authorize the City Auditor to appropriate and transfer $1,448,802.28 between grants within the Local Transportation Improvement Fund; to authorize the City Auditor to transfer $78,689.32 between and from the State Issue Two Street Projects Fund to the Streets and Highway Improvement Fund and $2,647,037.96 between grants within and from the Federal-State Highway Engineering Fund with all transfers representing the completion and close-out of grant-funded Transportation Division roadway improvement projects; to authorize the appropriation of $2,647,037.96 within the Streets and Highway Improvement Fund; to authorize the transfer of $2,618,330.21 within and from the Federal State Highway Engineering Fund to the Voted Sanitary Sewer Bond Fund ($1,785,239.06), the Permanent Improvement Fund ($65,011.99), and the Streets and Highway Improvement Fund ($768,079.16); to appropriate $1,785,239.06 within the Voted Sanitary Sewer Bond Fund, $65,011.91within the Permanent Improvement Fund, and $796,786.91 within the Streets and Highway Improvement Fund; and to declare an emergency. ($4,174,529.56)
Body
WHEREAS, the Transportation Division affects roadway improvement projects utilizing capital improvement funds that may include grant funding; and
WHEREAS, at the conclusion of each capital improvement project a closeout process occurs by which remaining monies in each grant are either returned to the granting agency or are made available for other roadway capital improvement purposes; and
WHEREAS, the cancellation of encumbrance documents within these grants requires funding to be restored to the funding source from which they were originally transferred; and
WHEREAS, some of the transferred money will be utilized for other roadway capital improvements in forthcoming legislation; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that it is immediately necessary to transfer sums representing completed grant-funded roadway improvement projects between funds in the interest of timely and accurate accounting, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated balance in Fund 763, the Local Transportation Improvement Project Fund, Fund 764, the State Issue Two Street Projects Fund and Fund 765, the Federal-State Highway Engineering Fund and from all monies anticipated to come into said Funds from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $1,323,043.45 be and hereby is appropriated to Department No. 59-09, Transportation Division, Object Level One Code 10, Object Level Three Code 5501, as follows:
Fund #/Grant# / Grant / Object Level One/Object Level Three Codes / OCA Code / Amount
763/ 563001 / Resurfacing - Wheelchair Ramp / 10/5501 / 563001/ $1,013,271.28
763/ 563002/ Resurfacing - Wheelchair Ramp/ 10/ 5501 /563002 / $435,531.00
764/ 560007/ Group 10 Intersections / 10/5501 / 560007 / $20,023.44
764/ 561002/ Greenlawn Avenue Improvements / 10/ 5501/ 561002/ $58,665.88
765/ 530152 / Morse Road Enhancements / 10/ 5501 / 530152 / $28,707.75
765/ 565186 / Town Street Bridge / 10/5501 / 599186 / $2,618,330.21
Total: $4,174,529.56
SECTION 2. That the City Auditor be and hereby is authorized to transfer monies between Funds as follows:
TRANSFER FROM
Fund / Grant# / Grant / Object Level One/Object Level Three Codes / OCA Code / Amount
765 / 530152 / Morse Road Enhancements / 10/5501 / 530152 / $28,707.75
765/ 565186 / Town Street Bridge / 10/5501 / 599186 / $2,618,330.21
764/ 560007/ Group 10 Intersections / 10/5501 / 560007 / $20,023.44
764/ 561002/ Greenlawn Avenue Improvements / 10/ 5501/ 561002/ $58,665.88
763/ 563001/ Resurfacing - Wheelchair Ramp/ 10/ 5501 / 563001 / $1,013,271.28
763/ 563002/ Resurfacing - Wheelchair Ramp /10 / 5501 / 563002 /$435,531.00
Total Transfer From: $4,174,529.56
TRANSFER TO
Fund / Grant# / Grant / Object Level One/Object Level Three Codes / OCA Code / Amount
763/560006/Sullivant Ave & Demorest Rd/ 80/ 0886/ 630319/ $381,950.00
764/590410/ Lane Avenue/ 80/0886/ 590410/ $295,000.00
TRANSFER TO
Fund / Project# / Project / Object Level One/Object Level Three Codes / OCA Code / Amount
766/766999 / 59-03 Unallocated Balance Fund 766 /80/0886 / 766999 / $1,647,328.51
664/650732/Town Street Sanitary Project/ 80/ 0886/ 664732/ $1,785,239.06
671/650732 / Permanent Improvement Fund / 80/0886 / 671732 / $65,011.99
Total Transfer To: $4,174,529.56
SECTION 3. That from the unappropriated balance in Fund 766, the Streets and Highway Improvement Fund, and from all monies anticipated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $1,647,328.51 be and hereby is appropriated to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6600, as follows:
Project # / Project / Object Level One Code/Object Level Three Codes / OCA Code / Amount
766999 / 59-03 Unallocated Balance Fund 766 /06/6600 / 766999 / $1,647,328.51
Total: $1,647,328.51
SECTION 4. That the City Auditor be and hereby is authorized to transfer monies within Fund 766, the Streets and Highway Improvement Fund, as follows:
TRANSFER FROM:
Project # / Project / Object Level One Code/Object Level Three Codes / OCA Code / Amount
766999 / 59-03 Unallocated Balance Fund 766 /06/6600 / 766999 / $1,647,328.51
Total: $1,647,328.51
TRANSFER TO:
Project # / Project / Object Level One Code/Object Level Three Codes / OCA Code / Amount
530161 / 59-03 Roadway Improvements /06/6600 / 530161 / $1,647,328.51
Total: $1,647,328.51
SECTION 5. That from the unappropriated balance in Fund 664, the Voted Sanitary Sewer Bond Fund, and from all monies anticipated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $1,785,239.06 be and hereby is appropriated to Department No. 60-15, Division of Sewerage and Drainage, Object Level One Code 06, Object Level Three Code 6600, as follows:
Project # / Project / Object Level One Code/Object Level Three Codes / OCA Code / Amount
650732/Town Street Sanitary Project/ 06/ 6600 / 664732/ $1,785,239.06
SECTION 6. That from the unappropriated balance in Fund 671, the Permanent Improvement Fund, and from all monies anticipated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, the sum of $65,011.99 be and hereby is appropriated to Department No. 60-15, Division of Sewerage and Drainage, Object Level One Code 06, Object Level Three Code 6600, as follows:
Project # / Project / Object Level One Code/Object Level Three Codes / OCA Code / Amount
650732/Town Street Sanitary Project/ 06/ 6600 / 671732/ $65,011.99
SECTION 7. That the monies appropriated/transferred in the foregoing Sections 1,3,6, and 9 shall be paid upon the order of the Public Service Director and Sections 13 and 14 upon the order of the Director of Public Utilities and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 8. That the City Auditor is authorized to make any accounting changes to remove excess appropriation associated with the grants in this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.