Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish four (4) Universal Term Contracts (UTC) for the option to purchase Playground Equipment with Michigan Playgrounds LLC. (DBA Midstates Recreation), Snider Recreation Inc., DWA Recreation Inc., and Penchura LLC. The Department of Recreation and Parks is the sole user for playground equipment. Playground equipment are used within all City parks and recreation centers. Michigan Playgrounds LLC., Snider Recreation Inc., DWA Recreation Inc., and Penchura LLC. are the sole source for these parts and services as they are the only local distributors and authorized service providers for this specific manufacturer of Playworld Equipment, BCI Burke Co. LLC, Gametime Playground Equipment and Landscape Structures. Pricing was obtained by a catalog request with a discount applied from each distributor. The term of the proposed option four (4) contracts would be approximately two (2) years, expiring October 31, 2026, with the option to renew for one (1) additional year. In addition, the expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO002726.
Michigan Playgrounds LLC. (DBA Midstates Recreation), CC# 000552 expires 8/1/2026, all Playworld Equipment items, $1.00
Snider Recreation, Inc., CC# 012229 expires 5/30/2025, all BCI Burke Co. LLC items, $1.00
DWA Recreation Inc., CC# 006741 expires 8/6/2025, all Gametime items, $1.00
Penchura LLC., CC# 019746 expires 8/5/2025, all Landscape Structure items, $1.00
Total Estimated Annual Expenditure: $75,000.00, Department of Recreation and Parks, the sole user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO002726.
Title
To authorize the Finance and Management Director to enter into four (4) Universal Term Contracts for the option to purchase Playground Equipment with Michigan Playgrounds LLC., Snider Recreation Inc., DWA Recreation Inc., and Penchura LLC. in accordance with the sole source provisions of the Columbus City Codes; and to authorize the expenditure of $4.00. ($4.00)
Body
WHEREAS, the Playground Equipment UTC will provide for the purchase of outdoor recreation equipment to be used at City parks and recreation centers to include swing sets, slides, climbing equipment and other parts and accessories used to encourage activity and play with children. Michigan Playgrounds LLC., Snider Recreation Inc., DWA Recreation Inc., and Penchura LLC. are the sole source providers of these goods and services; and,
WHEREAS, in the daily operation of the Department of Recreation and Parks it is necessary to authorize the Finance and Management Director to enter into four (4) Universal Term Contracts for the option to purchase Playground Equipment with Michigan Playgrounds LLC., Snider Recreation Inc., DWA Recreation Inc., and Penchura LLC.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following four (4) Universal Term Contracts for the option to purchase Playground Equipment for a term of approximately two (2) years, expiring October 31, 2026, with the option to renew for one (1) additional year, as follows:
Michigan Playgrounds LLC. (DBA Midstates Recreation), all Playworld Equipment items, $1.00
Snider Recreation, Inc., all BCI Burke Co. LLC items, $1.00
DWA Recreation Inc., all Gametime items, $1.00
Penchura LLC., all Landscape Structure items, $1.00
SECTION 2. That the expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.