Explanation
To authorize the City Auditor to enter into contract with OnActuate Consulting Inc. and provide funding for operational maintenance of Dynamics 365 Finance and Supply Chain (D365) and Point of Sale (POS); to authorize the expenditure of up to $712,800.00, from the Department of Technology operating fund for a total expenditure of $712,800.00. OnActuate, our Microsoft partner of record, is sole source as it owns intellectual property rights for Point of Sale and multiple Vendor Collaboration extensions critical to continued operation of the City’s D365 Financial System.
Operational support of Dynamics 365 includes support for D365 Finance and Supply Chain as well as Point of Sale. Support includes work item (defect) analysis and resolution, backlog operational work item analysis and resolution, technical support for reported issues, maintenance of development servers, deployable packages for City of Columbus extensions, and D365 yearly release support, mandated monthly Microsoft proactive quality updates, testing and remediation as required for D365 Finance and Supply Chain and Point of Sale.
FISCAL IMPACT: 2024 Funding is available in the Info Services Operating fund, Dept of Technology Operating subfund. Funding is contingent on the passage of 3011-2023.
CONTRACT COMPLIANCE: The vendor number is 027985 and expires 04/05/2025.
Title
To authorize the City Auditor to enter into contract with OnActuate Consulting Inc. in accordance with the sole source provisions of the Columbus City Codes; and provide funding for operational maintenance of Dynamics 365 Finance and Supply Chain (D365) and Point of Sale (POS); and to authorize the expenditure of up to $712,800.00, from the Department of Technology operating fund for a total expenditure of $712,800.00.
Body
WHEREAS, it is necessary for the City Auditor to enter into contract with OnActuate Consulting, for operational support of Dynamics 365 and Point of Sale as a sole source provider; and
WHEREAS, it is necessary to authorize the expenditure of up to $712,800.00; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to enter into contract with OnActuate Consulting, for operational support of Dynamics 365 and Point of Sale for the City of Columbus.
SECTION 2. That the sum of $712,800.00 is hereby authorized to be expended from Fund 5100 and subfund 510001 Dept./Div 47-02, Object Class 03, Main Account 63945, Program IT005. (Sheets attached)
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Codes, “Sole Source Procurement.”
SECTION 4. That the sum of $712,800.00 is for operational support of Dynamics 365 and Point of Sale.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby authorized for expenditure and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding contract or contract associated with the expenditure of the funds.
SECTION 7. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.