Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Golon, Inc. for the renovation of the building exterior for the Division of Police at 2077 Parkwood Avenue. Police Substation No. 2 as well as records storage at the Parkwood facility.
Formal bids were solicited and the City received seven bids on April 16, 2105 as follows (0 FBE, 0 MBE):
Golon, Inc. $124,000.00
Procon $144,320.00
Palmetto Construction Services $144,677.00
General Restoration Corporation $174,500.00
Quality Masonry Company, Inc. $175,050.00
Gutknecht Construction Company $198,933.00
2K General Company $200,000.00
The building exterior has a number of mortar joint problems that will be renovated. In addition there will be drainage system improvements along three sides of the building foundation and installation of steps at various doorways. Finally, the former loading dock retaining wall will be removed and re-graded. After review of the bids, Construction Management recommends acceptance of the bid submitted by Golon Inc., as the lowest and best bid.
Emergency action is requested so as to complete this work in good weather and to address potential safety problems for employees and police officers.
Golon, Inc. Contract Compliance No. 23-2871443, expiration date October 12, 2016.
Fiscal Impact: The cost of this contract is $129,000.00. This legislation will also amend the 2015 Capital Improvement Fund and transfer funds between projects within the Safety Voted Bond Fund.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract, on behalf of the Office of Construction Management, with Golon, Inc. for the renovation of the building exterior on Parkwood Avenue for the Division of Police; to authorize the expenditure of $129,000.00 from the Safety Bond Fund; and to declare an emergency. ($129,000.00)
Body
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget and to transfer cash between projects within the Safety Bond Fund; and
WHEREAS, formal bids were solicited and the City received seven bids; and
WHEREAS, the Office of Construction Management recommends acceptance of the bid submitted by Golon, Inc., and
WHEREAS, the Department of Finance and Management, Office of Construction Management, desires to enter into a contract for the renovation of the building exterior for the Division of Police, 2077 Parkwood Avenue; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director to enter into a contract with Golon, Inc. for the renovation of the building exterior for 2077 Parkwood Avenue for the Division of Police, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget be amended as follows:
Fund 701
Project / Project Name / Current C.I.B. / Amendment Amount / C.I.B. as amended
340103-100114 / Fire Facility Renovation - Station #16 (voted carryover) /$176,072/ ($129,000)/$47,072
330021-100000 / Police Facility Renovation (voted carryover) /$414,000/$129,000/$543,000
SECTION 2. That the City Auditor is hereby authorized to transfer funding within the Safety Voted Bond Fund as follows:
FROM:
Dept./Div.: 30-04|Fund: 701|OCA Code: 713114|Project Number: 340103-100114|Project Name: Fire Facility Renovation - Station #16|Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $129,000.00
TO:
Dept./Div.: 30-03|Fund: 701|OCA Code: 713321|Project Number: 330021-100000|Project Name: Police Facility Renovation |Obj. Level 1: 06|Obj. Level 3: 6620|Amount: $129,000.00
SECTION 3. That the Finance and Management Director is hereby authorized and directed to enter into a contract, on behalf of the Office of Construction Management, with Golon, Inc. for the renovation of the building exterior for the Division of Police, 2077 Parkwood Avenue.
SECTION 4. That the expenditure of $129,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $129,000.000
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.