Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to modify to extend the term end date of the contract from December 31, 2023 through December 31, 2024 with Inservice Training Network, and modify to increase funding in an amount up to $45,000.00 to continue professional development/certification services for city staff who administer the program, contractors, and their employees.
Original contract amount $45,000 .00 PO222797 PY 2020
Renewal No. 1 amount $ 0.00 Ord. 2626-2020 PY 2021
Renewal No. 2 amount $ 0.00 PY 2022
Renewal No. 3 amount $ 0.00 Ord. 2918-2022 PY 2023
Modification No. 1 $45,000.00
Total contract amount $90,000.00
The city applied for and received a U.S. Department of Housing and Urban Development, Office of Lead Hazard Control and Healthy Homes grant in late 2019. The grant term is 3 ½ years. This HUD grant funds the Lead Safe Columbus program.
The purpose of the Lead Safe Columbus Grant Program is to generate lead safe affordable housing and to prevent lead poisoning of children and adults within Columbus neighborhoods. The purpose of this contract is to increase the capacity of the City of Columbus to produce high quality, lead based paint inspections, risk assessments, work specifications, and final clearance testing as outlined in the HUD 2012 Guidelines and to generate lead-safe units in a timely and efficient manner for the citizens of Columbus.
This legislation will extend the contract an additional year through the end of the grant period which is December 31, 2024 while adding additional funds to meet program training needs. The grant period has been extended due to Covid-19 through 2024, including the close out period.
Emergency action is requested in order to continue to services without interruption.
FISCAL IMPACT: $45,000.00 is available within the 2019 Lead Grant (G441900) for this purpose.
CONTRACT COMPLIANCE: the vendor number is 005113 and expires 10/18/2024.
Title
To authorize the Director of the Department of Development to modify the contract with Inservice Training Network to extend the term end date of the contract from December 31, 2023 to December 31, 2024; to modify the contract to increase funding in an amount up to $45,000.00 for professional development/certification services for city staff who administer the program, contractors, and their employees; to authorize the expenditure up to $45,000.00 from the General Government Grant Fund; and to declare an emergency. ($45,000.00)
Body
WHEREAS, the Director of Development has identified the need to modify the contra ct with Inservice Training Network for additional $45,000.00, and to modify the term end date of the contract from December 31, 2023 to December 31, 2024 for professional development/certification services for city staff who administer the program, contractors, and their employees; and
WHEREAS, The Director of Development entered into an original contract with Inservice Training Network under the provision of Columbus City Code Section 329.19 in April 2020; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that this contract modification should be authorized immediately to continue program services without interruption and in accordance with grant funding time limits, thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to modify the contract with Inservice Training Network to increase funding in an amount up to $45,000.00 as well as modify to extend the term end date of the contract from December 31, 2023 to December 31, 2024 to continue services without interruption.
SECTION 2. That the expenditure of up to $45,000.00 or so much there of as may be necessary, is hereby authorized within Fund 2220 (General Government Grant Fund), per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications with this ordinance.
SECTION 5. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.