Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Development modify a subrecipient agreement with Greenwood 360 LLC to update the scope of service as it needs to be modified to reflect that the reimbursement will be based per application not per approved application as it states within the contract. This change will allow for the proper payment of services per application reviewed as the other language was restrictive and was not allowing reimbursement for the actual work being performed. All other aspects of this contract will still remain and there will be no additional funding needed to perform this modification.
Original Agreement $1,750,000.00 Ord. 1577-2023 PO396840
Modification No. 1 $1,250,000.00 Ord. 2753-2023 PO421329
Modification No. 2 $ 0.00 Ord. 2778-2024
Total $3,000,000.00
Ordinance No. 1577-2023 which was approved on June 12, 2023 by council authorized the Director of the Department of Development to enter into a subrecipient agreement with Greenwood 360 LLC in an amount up to $1,750,000.00 of U.S. Department of Treasury Emergency Rental Assistance 2 (ERA2) funds. This authorization allowed Greenwood 360 LLLC to act as the Application Manager for recipients as part of the department’s ERA2 Investment Strategy with a start date of June 1, 2023 and waived the competitive bidding requirements in Columbus City Code Chapter 329.
Ordinance No. 2275-2023 authorized the City of Columbus to accept and appropriate up to $90,537,806.23 of Federal Emergency Rental Assistance (ERA2) program funds, as passed by the Consolidated Appropriations Act of 2021.
Greenwood 360 LLC will continue to manage a program to provide rental and utility assistance to residents in the local area who qualify for the assistance as provided in the laws and regulations and other current guidance provided by the U.S. Department of Treasury. Greenwood 360 LLC will work collaboratively to implement a plan to distribute ERA funds to eligible tenants with the Wells Foundation, which will be processing payments and handling fiscal management of the program. In accordance with Chapter 329.09 of the Columbus City Code, no additional funds will be added to this contract. All aspects of the contract will still be in effect with this modification, this ordinance will only be authorizing the scope of service change to allow reimbursement on a per application basis and not per approved application. This modification was unforeseen, but needed to correct the wording of the scope of service to be based on a per application basis and not per approved application.
Emergency Designation: An emergency exists as it is immediately necessary to modify this agreement to assure that Greenwood is appropriately being reimbursed for the actual work that they are performing and to continue to further assisting tenants facing housing instability, eviction, and potential homelessness.
Contract Compliance: the vendor number is 039806 and expires 09/08/2025.
Fiscal Impact: No additional funds are being added
Title
To authorize the Director of the Department of Development to modify a subrecipient agreement with Greenwood 360 LLC to update the scope of service so as to reflect that the reimbursement will be based per application not per approved application as it states within the contract. This change will allow for the proper payment of services per application reviewed as the other language was restrictive and was not allowing reimbursement for the actual work being performed. All other aspects of this contract will still remain and there will be no additional funding needed to perform this modification, and to declare an emergency. ($0.00)
Body
WHEREAS, the Director of the Department of Development entered into a subrecipient agreement with Greenwood 360 LLC; and
WHEREAS, Greenwood 360 LLC is acting as the Application Manager for recipients as part of the department’s ERA2 Investment Strategy; and
WHEREAS, funds from the original contract are being expended quickly due to high need in the community for emergency rental assistance; and
WHEREAS, the scope of service needs to be modified to reflect that the reimbursement will be based per application not per approved application as it states in the contract. This change will allow for the proper payment of services per application reviewed as the other language only reimbursed them for approved applications which is not reflective of the work they are performing.
WHEREAS, an emergency exists in the daily operation of the Department of Development in that it is necessary to modify the subrecipient agreement to allow for the update in scope and to continue to emergency rental assistance for tenants facing housing instability, eviction, and potential homelessness as such immediate action is necessary, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is hereby authorized to modify a subrecipient agreement with Greenwood 360 LLC, to update the scope of service as it needs to be modified to reflect that the reimbursement will be based per application not per approved application as it states within the contract. This change will allow for the proper payment of services per application reviewed as the other language was restrictive and was not allowing reimbursement for the actual work being performed. All other aspects of this contract will still remain and there will be no additional funding needed to perform this modification.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes it.