Explanation
BACKGROUND: The Columbus Health Department has received donations to fund the Community Health Risk Assessment in the amount of $42,000. This ordinance is needed to modify a contract with California State San Marcos Foundation for $42,000 for the time period March 1, 2005 through June 30, 2006. This contract modification will fund the balance of the over-sampling work in Franklin County to complete the 2005 Community Health Risk Assessment that profiles the overall health of central Ohio residents.
Why couldn't the need for the additional services be foreseen when the contract was originally awarded? The original contract was funded with City monies and because of collaboration and partnerships with various health agencies in Central Ohio monies have now been provided to fully complete the over sampling work in Columbus and Franklin County to finalize the 2005 Community Health Risk Assessment.
Why would it not be in the City's best interest to have the additional contract requirement awarded through competitive bidding? The Columbus Health Department is utilizing California State San Marcos Foundation in conjunction with the Ohio Department of Health to obtain like data in order to realize significant savings for services being paid for by the Ohio Department of Health.
How was the price for the additional goods or services determined? The cost of additional services is the same as the original contract.
What is the additional amount to be expended under the modification?
The contract is to be modified as follows:
Vendor Original Amount Increase Modified Amount
California State $30,000.00 $42,000.00 $72,000.00
San Marcos Foundation
Emergency action is requested to provide for this contract modification so the over-sampling work is not interrupted and is completed on a timely basis.
FISCAL IMPACT: The funds to modify and increase this contract are budgeted in the Health Department Grants Fund, Community Health Assessment Grant, Fund 291.
Title
To authorize and direct the Board of Health to modify and increase a contract for Community Health Risk Assessment services with California State San Marcos Foundation to authorize the expenditure of $42,000.00 from the Health Department Grants Fund, and to declare an emergency. ($42,000.00)
Body
WHEREAS, $42,000 in additional project funds have been donated by various health agencies in central Ohio for Community Health Risk Assessment services for the period March 1, 2005 through June 30, 2006; and,
WHEREAS, it is necessary to modify and increase a contract with California State San Marcos Foundation for Community Health Risk Assessment services; and,
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to modify a contract with California State San Marcos Foundation so that over-sampling work is not interrupted and is completed on a timely basis, and for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to modify and increase a contract (DL-008933) with California State San Marcos Foundation for the period March 1, 2005 through June 30, 2006.
SECTION 2. That the expenditure of $42,000.00 is hereby authorized from the Health Department Grants Fund, Fund No. 291, Health Department, Division 50-01, Grant Number 505063, OCA 505063, Object Level One 03, Object Level Three 3337.
SECTION 3. That this modification is in compliance with Section 329.16 of the Columbus City Code.
SECTION 4. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.