Explanation
1. BACKGROUND: This legislation authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to modify and increase the construction contract, with Setterlin Building Company, for the CDBG - Facilities Renovation Phase 2 - 2025 project, in the amount of $130,649.69.
Work under the original contract included installation of a new roof, new exterior stairs, new exterior door and frame, and a series of security cameras at the Church & Community Development For All People (CD4AP) located at 946 Parsons Avenue.
The original contract was established under Contract No. PO574467, was authorized by Ordinance No. 1664-2026, and approved by City Council on June 22, 2026.
Modification No. 1 (current) is needed to install security cameras to 3 buildings on the CD4AP campus.
This Ordinance is also needed to authorize the Director of the Department of Finance and Management to modify the subrecipient grant agreement with CD4AP to increase the budget by $130,649.69.
2. MODIFICATION INFO:
A. The amt of additional funds to be expended under the modification: $130,649.69
Original Contract Amount: $ 445,620.58 (PO574467)
Modification No. 1 (current): $ 130,649.69
Total (Original and Mod 1): $ 576,270.27
B. Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded.
The security camera was an alternate in the Invitation for Bid that was not accepted at the time of the contract due to lack of available funding. Additional funding has now been procured for the security cameras to be added.
C. Why it would not be in the city’s best interests to have the additional contract requirements awarded through other procurement processes?
The project needs to be finished within the confines of the Grant. Advertising and contracting these services to a new vendor would not allow for this.
D. How the price for the additional goods or services which are subject of the modification was determined.
Setterlin provided a quote and was accepted by the Office of Construction Management and the Grants team.
3. CONTRACT COMPLIANCE INFO: Setterlin Building Company, DAX No. 4372, expires 4/9/27, Majority-designated.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Setterlin Building Company.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to meet the project timeline and deliverables schedule. The project is already substantially complete.
5. FISCAL IMPACT: Funding for this project will come from the Community Development Block Grant (CDBG) under the U.S. Department of Housing and Urban Development (HUD). The Community Development Block Grant (CDBG) Entitlement Program provides annual grants on a formula basis to cities and counties to develop viable urban communities. An appropriation of funds will be needed to align this Ordinance with the Draft FY 2025 Annual Action Plan as approved by City Council through the adoption of Ordinance No. 2968-2024.
An appropriation and expenditure up to $130,649.69 will be needed within the Community Development Block Grant (CDBG) Fund.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to modify and increase the construction contract with Setterlin Building Company; for the CDBG - Facilities Renovation Phase 2 - 2025 project; to authorize the appropriation and expenditure of funds in an amount up to $130,649.69 from the Community Development Block Grant Fund (CDBG); to authorize the Director of Finance and Management to modify the CDBG subrecipient grant agreement with Community Development for All People in order to increase the budget by $130,649.69; and to declare an emergency. ($130,649.69)
Body
WHEREAS, the Department of Finance and Management, on behalf of the Office of Construction Management, entered into a construction contract with Setterlin Building Company for the CDBG - Facilities Renovation Phase 2 - 2025 project, authorized by Ordinance No. 1664-2026, and approved by City Council on June 22, 2026; and
WHEREAS, Modification No. 1 (current) is needed to install security cameras to 3 buildings on the CD4AP campus in the amount of $130,649.69; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to modify and increase the construction contract for the CDBG - Facilities Renovation Phase 2 - 2025 project in the amount of $130,649.69; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to modify the subrecipient grant agreement with CD4AP to increase the budget by $130,649.69; and
WHEREAS, it is necessary to authorize the appropriation and expenditure of $130,649.69 from the Community Development Block Grant Fund included in the Draft 2025 Annual Action Plan adopted under Ordinance No. 2968-2024; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to modify and increase the construction contract with Setterlin Building Company, for the CDBG - Facilities Renovation Phase 2 - 2025 project, in an emergency in order to meet the project timeline and deliverables schedule; for the immediate preservation of the public safety, peace, property and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to modify and increase both the construction contract, on behalf of the Office of Construction Management, with Setterlin Building Company, for the CDBG - Facilities Renovation Phase 2 - 2025 project, in the amount of $130,649.69, and to also modify the subrecipient grant agreement with CD4AP in the amount of $130,649.69.
SECTION 2. That an appropriation and expenditure up to $130,649.69, or so much thereof as may be needed, is hereby authorized within the Community Development Block Grant Fund - Fund No. 2248, per the account codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.