Explanation
BACKGROUND:
This ordinance authorizes the Department of Technology for on behalf of the Department of Public Utilities to modify a contract with Schneider Electric Smart Grid Solutions LLC/Telvent USA, LLC, for professional services, software licensing and ArcFM software maintenance and support associated with the IVR Responder 10.8.1 upgrade project.
Ordinance 2182-2020 authorized the Department of Technology for on behalf of the Department of Public Utilities to enter into a contract with Schneider Electric Smart Grid Solutions LLC/Telvent USA, LLC, for professional services, software licensing and ArcFM software maintenance and support associated with the IVR Responder 10.8.1 upgrade project for the Department of Public Utilities (DPU). Ordinance 1498-2023 authorized the completion/finalization of the Interactive Voice Response (IVR) system 10.8.1 upgrade project.
This ordinance authorizes the extension of PO433905 for a period of twelve (12) months, to March 8, 2026. Extending this purchase order PO433905 is to allow for the continuation and completion of the Division of Power's (DOP) Responder Upgrade Project which uses a system called Responder to track and manage power outages, etc. for the Department of Public Utilities (DPU). The vendor, Schneider Electric, is not expected to complete all required work prior to expiration. The scope of the project and the total amount of the PO have not changed. Rather, the extension will ensure access to the balance of funds the purchase order through the conclusion of the aforementioned project.
This ordinance requests approval of services provided by Schneider Electric Smart Grid Solutions LLC/Telvent USA, LLC for the IVR Responder ArcFM Upgrade 10.8.1, in accordance with sole source procurement provisions of Chapter 329 of Columbus City Codes. It has been determined that Schneider Electric Smart Grid Solutions LLC/Telvent USA, LLC is the sole source of software licensing.
FISCAL IMPACT:
There no additional funds associated with this ordinance.
CONTRACT COMPLIANCE:
Vendor: Schneider Electric Smart Grid Solutions LLC/Telvent USA, LLC; Expiration Date: 4/16/2026
DAX Vendor Account #: 009049
EMERGENCY:
Emergency action is requested to expedite extension before March 8, 2025 when the current Purchase Order expires.
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to modify the contract with Schneider Electric Smart Grid Solutions LLC/Telvent USA, LLC, for professional services, software licensing and ArcFM software maintenance and support associated with the IVR Responder 10.8.1 upgrade project for the Department of Public Utilities (DPU); to extend PO433905 for a period of twelve (12) months in accordance with sole source procurement provisions of the Columbus City Codes; and to declare an emergency. ($0.00)
Body
WHEREAS, Ordinance 2182-2020 authorized the Department of Technology for on behalf of the Department of Public Utilities to enter into a contract with Schneider Electric Smart Grid Solutions LLC/Telvent USA, LLC, for professional services, software licensing and ArcFM software maintenance and support associated with the IVR Responder 10.8.1 upgrade project for the Department of Public Utilities (DPU); and
WHEREAS, Ordinance 1498-2023 authorized the completion/finalization of the Interactive Voice Response (IVR) system 10.8.1 upgrade project; and
WHEREAS, this ordinance authorizes the modification of this contract to extend PO433905 for a period of twelve (12) months, to March 8, 2026, to allow for the completion of the project; and
WHEREAS, no additional funds are to be encumbered with this ordinance; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Technology in that it is immediately necessary to authorize the Director to extend the contract with Schneider Electric Smart Grid Solutions LLC/Telvent USA, LLC, for professional services, software licensing and ArcFM software maintenance and support associated with the IVR Responder 10.8.1 upgrade project for the Department of Public Utilities (DPU) in order to complete services from the supplier at the prices proposed and for the completion/finalization of the critical Interactive Voice Response (IVR) system 10.8.1 upgrade project, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU), be and is hereby authorized to modify the contract with Schneider Electric Smart Grid Solutions LLC/Telvent USA, LLC, in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code, and to extend PO433905 for a period of twelve (12) months, to March 8, 2026.
SECTION 2: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.