Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to modify an existing contract with Glaus, Pyle, Schomer, Burns and Dehaven DBA GPD Group to provide professional services associated with the Franklinton Loop - Souder Avenue Trail Connector Project. The modification amount being authorized by this ordinance is $114,754.00.
This project includes a new pedestrian bridge, floodwall modifications, and a Franklinton neighborhood connection by a trail that runs along Souder Avenue from West Broad Street to the Scioto Trail at Dublin Road. This modification is for additional engineering services required due to known and unknown permitting needs along with additional construction-phase support. Part of this modification is for a planned Letter of Map Revision through FEMA to account for changes in the base flood elevation from the new bridge. This work was anticipated during design and will be performed post-construction. During the design phase, stream bank scouring occurred along the bank from the causeway. To restore the stream bank, additional permitting is needed through the Ohio Department of Transportation (ODOT), U.S. Army Corps of Engineers, and the Ohio Environmental Protection Agency (Ohio EPA). Additional services will also need provided to address ongoing construction submittals and questions. This modification will allow the project to be completed on schedule and to satisfy all permit requirements. The cost was determined by established hourly rates and negotiated hours to complete the additional scope of work by the project team.
Principal Parties:
Glaus, Pyle, Schomer, Burns and Dehaven DBA GPD Group
1801 Watermark Drive, Suite 210
Columbus, Ohio 43215
Kevin Grathwol, (614) 210-0751
Contract Compliance Number: 006560
Contract Compliance Expiration Date: May 24, 2025
Emergency Justification: Emergency action is requested in order to complete the design plans and bid the construction project on schedule, meeting the grant funding deadline for construction and restoring erosion damage to the streambank to help prevent further erosion.
Benefits to the Public: The Souder Avenue Bridge is one of the City's most unsafe crossings, averaging 250 pedestrian and cyclist uses per day. This project will provide a new separated facility to enhance safety. It will also connect the Franklinton Loop and trail network to an underserved community.
Community Input/Issues: The Recreation and Parks Department conducted extensive outreach involving public and private stakeholders in the Franklinton community. The outreach included civic associations, Mt. Carmel Hospital, Cover My Meds, Columbus Health, YAY bikes, and more.
Area(s) Affected: Franklinton (54)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving access to trails and greenways corridors. It provides equitable and safe access to the trail system for underserved communities.
Fiscal Impact: The expenditure of $1,027,104.18 was legislated for the Franklinton Loop - Souder Avenue Connector project by Ordinances 1280-2018, 0046-2020, and 0662-2022. This ordinance will provide funding that will modify the previously authorized amount by $114,754.00. $114,754.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract modification. The aggregate total amount authorized, including this modification, is $1,141,858.18.
Title
To authorize the Director of Recreation and Parks to modify an existing contract with Glaus, Pyle, Schomer, Burns and Dehaven, Inc. DBA GPD Group for the Franklinton Loop - Souder Avenue Connector Project; to authorize the transfer of $114,754.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2024 Capital Improvements Budget; to authorize the expenditure of $114,754.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($114,754.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to modify an existing contract with Glaus, Pyle, Schomer, Burns and Dehaven DBA GPD Group to provide professional services associated with the Franklinton Loop - Souder Avenue Trail Connector Project; and
WHEREAS, it is necessary to authorize the transfer of $114,754.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2024 Capital Improvements Budget Ordinance 1907-2024 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $114,754.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to modify an existing contract with Glaus, Pyle, Schomer, Burns and Dehaven DBA GPD Group in order to complete the design plans and bid the construction project on schedule, meeting the grant funding deadline for construction and restoring erosion damage to the streambank to help prevent further erosion, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to modify an existing contract with Glaus, Pyle, Schomer, Burns and Dehaven, Inc. for the Franklinton Loop - Souder Avenue Connector Project. The modification amount being authorized by this ordinance is $114,754.00.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $114,754.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Voted Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2024 Capital Improvements Budget Ordinance 1907-2024 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects:
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P512022-100000 / Greenways Projects - Misc. (Voted Carryover) / $508,000 / $458,000 / ($114,754) / $393,246 / $343,246
Fund 7702 / P510310-100001 / Franklinton Loop - Souder Avenue Connector (Voted Carryover) / $0 / $0 / $114,754 / $114,754 / $114,754
SECTION 7. That for the purpose stated in Section 1, the expenditure of $114,754.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.