Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the professional engineering services contract for the General Engineering Contract 2008 #1 with M-E Companies Inc, in the amount of $50,000.00.
Work to date includes: Worksheets for ADA ramp designs, retaining wall designs, bikeway design plans, geotechnical studies and plans for safety improvements at a high crash location.
This modification is needed to assure timely completion of the project design and the Division of Design and Construction does not maintain adequate staff or all of the various disciplines necessary to complete such design in house. At the time when M-E's original design contract was legislated, the inclusion of the Downtown Bike Connector project was not anticipated.
It is anticipated that work will include development of design plans for an on-street bikeway that will link the existing Olentangy, Scioto, and Alum Creek Trails. This bikeway will be referred to as the Downtown Bikeway Connector.
The original contract was $250,000 authorized by ordinance 0563-2008. This is modification #1. It is desired to increase the contract amount by $50,000 to ensure funds are available for bikeway design and other engineering and analysis. The total contract amount including this modification is $300,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against M-E Companies Inc.
2. CONTRACT COMPLIANCE
M-E Companies Inc's contract compliance number is 311442777 and expires 2/6/12.
3. FISCAL IMPACT
Funds in the amount of $50,000.00 are available in the Street and Highway Improvement Fund for the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to make funds available to perform design work for bikeway design projects to ensure the safety of the cycling public.
Title
To authorize the Director of Public Service to execute a professional engineering services contract modification with M-E Companies Inc. in connection with the General Engineering Contract 2008 #1; to appropriate $50,000.00 within the Street and Highway Improvement Fund; to authorize the expenditure of $50,000.00 from the Street and Highway Improvement Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, the Department of Public Service currently maintains the General Engineering Contract 2008 #1 with M-E Companies Inc; and
WHEREAS, City Auditor's Contract No. EL008312 was authorized by Ordinance No. 0563-2008, passed May 19, 2008, executed July 3, 2008 and approved by the City Attorney on July 8, 2008; and
WHEREAS, the Director of Public Service has identified the need to modify and increase this professional service contract for bikeway design, and other engineering analysis and reports; and
WHEREAS, this legislation authorizes the first modification to this contract in the amount of $50,000.00; and
WHEREAS, a satisfactory proposal has been submitted by M-E Companies Inc; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this contract should be modified immediately so that funding can be made available for necessary bikeway design projects; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of the Department of Public Service be and is hereby authorized to modify and increase Contract No. EL008312 with M-E Companies Inc. at 635 Brooksedge Boulevard, Westerville, OH, 43081 in an amount not to exceed $50,000.00, for bikeway design, and other engineering analysis and reports for the General Engineering Contract 2008 #1.
Section 2. That the 2010 CIB authorized within ordinance 0564-2010 be amended to provide sufficient authority for this projects as follows:
Fund / Project Number / Project / Current CIB Amount / amendment amount / CIB amount as amended
766 / 530161-100000 / Roadway Improvements (Carryover) / $1,320,644.00 (Carryover) / ($50,000.00) (Carryover) / $1,270,644.00 (Carryover)
766 / 590955-100004 / Operation Safewalks - General Engineering Contracts 2008 #1 (Carryover) / $0.00 (Carryover) / $50,000.00 (Carryover) / $50,000.00 (Carryover)
Section 3. That from the unappropriated monies in the Street and Highway Improvement Fund, No. 766, and from all monies estimated to come into said funds from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2010, the sum of $50,000.00 is hereby appropriated as follows:
Division of Design and Construction, Dept-Div 59-12:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161-100000 / Roadway Improvements / 06/6600 / 590010 / $50,000.00
Section 4. To authorize the City Auditor to transfer cash and appropriation between projects within Fund 766, the Street & Highway Improvement Fund as follows:
From:
Fund/Project / Project Name /OCA/OL 01-03 Codes /Amount
766 / 530161-100000 / Roadway Improvements / 590010 / 06-6600 / $50,000.00
To:
Fund/Project / Project Name /OCA/ OL3/Amount
766 / 590955-100004 /Operation Safewalks - General Engineering Contracts 2008 #1 / 764955 / 6600 / $50,000.00
Section 5. That for the purpose of paying the cost thereof, the sum of $50,000.00 or so much thereof as may be needed, is hereby authorized to be expended from Fund 766, the Street and Highway Improvement Fund, project 590955-100004, Operation Safewalks - General Engineering Contract 2008 #1, O.L. 01-03 Codes 06-6682, OCA Code 764955 for the Division of Design and Construction, Dept.-Div., 59-12.
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.