Explanation
This legislation authorizes the City Clerk to enter into a contract with Daystar Computer Systems, Inc. for the continued support and maintenance of Legistar, the city's established citywide electronic system for creating and submitting legislation.
FISCAL IMPACT: Money to be spent from 2001 funds set aside for the development and installation of the Legistar software application (Ord. #2046-01 / Auditor's Certificate #AC011156).
Title
To authorize the City Clerk to enter into a contract with Daystar Computer Systems, Inc. for the support and maintenance of Legistar, the city's established citywide electronic system for creating and submitting legislation; and to authorize the expenditure of $26,547.50 from the General Permanent Improvement Fund, and to declare an emergency. ($26,547.50)
Body
WHEREAS, in December 2001, the City entered into a contract with Daystar Computer Systems, Inc. for the planning, design and installation of the Legistar software application, and
WHEREAS, the duties of the City Clerk include receiving, processing and maintaining all legislation submitted to her office for consideration by City Council, and
WHEREAS, the City Clerk desires to enter into this contract with Daystar Computer Systems, Inc. for the support and maintenance of Legistar, the city's established citywide electronic system for creating and submitting legislation, creating and maintaining Council Agendas and Journals, recording Council votes, and assisting in the production of the City Bulletin, and
WHEREAS, the City has seen a great benefit to using the application and has translated into real dollar savings totaling over $120,000 per year for the Clerk's Office alone,
WHEREAS, all City departments and offices have benefited greatly from using the application and have realized considerable time savings in processing legislation, and
WHEREAS, entering into the said contract with Daystar will allow the City to continue to receive support and quarterly updates and/or upgrades for the Legistar software application, and
WHEREAS, this Legistar support and maintenance contract between the City and Daystar Computer Systems, Inc. will last for a 14-month period from December 1, 2004 until January 31, 2006, and
WHEREAS, the Legistar software is proprietary and requires unique support and maintenance that is offered by a sole-source provider, Daystar Computer Systems, Inc., and
WHEREAS, an emergency exists in the daily operation of the City Clerk's Office in that it is immediately necessary to enter into a service and maintenance contract with Daystar Computer Systems, Inc. to avoid interruption in services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Clerk be and is hereby authorized to enter into an agreement with Daystar Computer Systems, Inc. for the support and maintenance of Legistar.
SECTION 2. That the sum of $26,547.50 be and hereby is authorized to be expended from City Council, Department 20-01, OCA Code 200015, Fund 748, Object Level One 06, Object Level Three 6655, General Permanent Improvement Fund.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.