Explanation
BACKGROUND: The Purchasing Office received and opened bid number SA001796 for two scrubber/sweepers, for the Division of Water on November 3, 2005. These scrubber/sweepers will be used to clean floors in the garage and maintenance areas. The Division of Water budgeted $33,000.00 for this purchase. Four bids were received. The lowest responsive, responsible and best bid was Contract Sweepers & Equipment Company at $28,100.00. The Purchasing Office mailed bids to all registered vendors under this commodity. The contract compliance number for Contract Sweepers & Equipment Company is 31-0780604. They do not have MBE/FBE status. Of the 60 vendors solicited, one company holds FBE status and five companies hold MBE status.
It is requested that this Ordinance be handled in an emergency manner, as this item was only budgeted for 2005 and current equipment is no longer operative and too costly to repair.
Fiscal Impact: The Division of Water budgeted $33,000.00 for this purchase. There have been no expenditures for scrubber/sweepers in the last two years.
Title
To authorize the Director of Finance and Management to enter into a contract with Contract Sweepers & Equipment Company, for two scrubber/sweepers, for the Division of Water, to authorize the expenditure of $28,100.00 from Water Systems Operating Fund, and to declare an emergency. ($28,100.00)
Body
WHEREAS, the Purchasing Office did receive and open bid number SA001796 for the purchase of two scrubber/sweepers on November 3, 2005, and
WHEREAS, four bids were received by the Purchasing Office
WHEREAS, Contract Sweepers & Equipment Company, met or exceeded all of our specifications, therefore, we are recommending award of this contract go to Contract Sweepers & Equipment Company as the lowest responsive, responsible, and best bidder to meet specifications, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Contract Sweepers & Equipment Company, for scrubber/sweepers, as this item was only budgeted for 2005 and current equipment is no longer operative and too costly to repair, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Contract Sweepers & Equipment Company, as the lowest responsive, responsible, and best bidder, for two scrubber/sweepers, for the Division of Water, Department of Public Utilities.
Section 2. That the expenditure of $28,100.00 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, Object Level One 06, Object Level Three 6651, to pay the cost thereof as follows:
OCA 602698-$5,850.00
OCA 602755-$22,250.00
Section 3. That for the reasons stated in the preamble hereto which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.