Explanation
Need: The Columbus Public Health (CPH) Department has a need to contract for security officer services for their facility at 240 Parsons Avenue. The purpose of this legislation is to enter into contract with United Security, LLC, for security services for the period February 12, 2010 through November 11, 2010.
A Request for Proposal (RFP), # SA002575 "Security Officer Services at 240 Parsons Avenue," was publicly posted to the City of Columbus Vendor Services website from August 7 until September 7, 2007. All companies registered with the City of Columbus under commodity code 99046 (Guard and Security Services) were notified of the RFP. A total of eighteen companies requested the RFP. A total of nine companies submitted responses to the RFP. The CPH evaluation committee unanimously recommended awarding the contract to United Security Management Services, Inc., as the lowest, responsive, responsible and best bidder under the provisions of City Code, Chapter 329. Ordinance No. 1661-2007 authorized the Board of Health to enter into the first year of a three-year contract for a total amount of $293,968. Ordinance No. 0983-2008 authorized the Board of Health to enter into the second year of a three-year contract for a total amount of $291,500. Ordinance No. 1235-2009 authorized a contract for the first three months of the third year of the three-year contract. This ordinance will authorize a contract for the remaining nine months of the final contract year.
Ordinance No. 1503-2009 authorized the Board of Health to accept a name and Federal Identification number change for United Security Management Services, Inc., and the assignment of all their present and future contracts with the City of Columbus to United Security, LLC. These actions were a result of United Security Management Services, Inc., being acquired by A & R Security, a Chicago-based firm last year. United Security, LLC, will continue to provide the required services in accordance with the existing contract terms and provisions. The contract compliance number for United Security, LLC, is 26-3179987 and expires on 10/21/11.
Emergency action is requested because the existing contract expires on February 11, 2010.
Fiscal Impact: $229,600 is budgeted within the Health Special Revenue Fund, Fund No. 250.
Title
To authorize the Board of Health to enter into a contract with United Security, LLC for security officer services for nine months; to authorize a total expenditure of $229,600 from the Health Special Revenue Fund; and to declare an emergency. ($229,600)
Body
WHEREAS, a need exists for security officer services for the Health Department facility located at 240 Parsons Avenue; and,
WHEREAS, A Request For Proposal (RFP), # SA002575 "Security Officer Services at 240 Parsons Avenue," was publicly posted to the City of Columbus Vendor Services website from August 7 until September 7, 2007, and an evaluation committee unanimously recommended awarding the contract to United Security Management Services, Inc., as the lowest, responsive, responsible and best bidder under the provisions of City Code 329.06; and,
WHEREAS, Ordinance No. 1503-2009 authorized the Board of Health to accept a name and Federal Identification number change for United Security Management Services, Inc., and the assignment of all their present and future contracts with the City of Columbus to United Security, LLC; and,
WHEREAS, the Board of Health desires to enter into a contract with United Security, LLC, for the last nine months of the third year of a three-year contract; and,
WHEREAS, an emergency exists in the usual, daily operations of the Department of Health in that it is immediately necessary to enter into a contract for security officer services for the Health Department's 240 Parsons Avenue facility for the immediate preservation of the public peace, property, health, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract for $229,600 with United Security LLC, for security officer services for the Health Department facility located at 240 Parsons Avenue for the period February 12, 2010 through November 11, 2010.
SECTION 2. That the expenditure of $229,600 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Department of Health, Division No. 50-01, Object Level One - 03, Object Level Three - 3398, OCA - 500264.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.