Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company in an amount up to $200,000.00 for the renovation of Fire Station 23 Bay Extension. The original contract was authorized by Ordinance No. 0784-2021 and approved by City Council on June 10, 2021.
The modification of the contract is necessary to provide additional services that were not included in the original fee proposal for Fire Station 23. These additional needs were identified during the bay extension project and additional needs include: roof replacement, renovation of underground storm drainage, door replacement between the main building and the apparatus bay, and provision of temporary workspace for firefighters while these renovations are in process.
In addition to adding funds, this modification will also extend the contract to June 4, 2022.
Prices already established in the contract were used to determine the cost of this modification.
The contract compliance number for R.W. Setterlin Building Company is 31-0836188 and expires on November 3, 2022.
Emergency action is requested in order to ensure the project can continue without any delays in the renovations.
Fiscal Impact: This ordinance authorizes the expenditure of $200,000.00 from the Safety Voted Bond Fund with R.W. Setterlin Building Company for additional services for a roof replacement, underground storm drainage, and replace 3 doors located at 4451 East Livingston Avenue. These funds were budgeted within the Safety Voted Bond Fund.
|
Original Purchase Order Amount (0784-2021): |
$ 1,127,780.00 |
|
Modification No. 1 (current): |
$ $200,000.00 |
|
Total (Original and Modification): |
$ 1,325,780.00 |
Title
To amend the 2021 Capital Improvement Budget; to authorize the transfer of $200,000.00 between projects within the Safety Voted Bond Fund; to authorize the Director of Finance and Management to modify and extend a contract on behalf of the Office of Construction Management with R.W. Setterlin Building Company for additional renovation services at Fire Station 23; to authorize the expenditure of $200,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, it is necessary to amend the 2021 Capital Improvement Budget and authorize the transfer of $200,000.00 within the Safety Voted Bond Fund; and
WHEREAS, it is necessary to modify and extend a contract with R.W. Setterlin Building Company in an amount up to $200,000.00 for additional needed renovation services at Fire Station 23; and
WHEREAS, the original contract was authorized by Ordinance No. 0784-2021 and approved by City Council on June 10, 2021 was for construction work required to expand the apparatus bay on the Livingston Avenue side of the facility to accommodate modern apparatus located at 4451 East Livingston Avenue; and
WHEREAS, this modification for additional work is necessary to provide for a roof replacement, underground storm drainage, and door replacement for Fire Station 23 located at 4451 East Livingston Avenue; and
WHEREAS, it is necessary to authorize the expenditure of $200,000.00 from the Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is necessary to authorize the Finance and Management Director to modify and extend a contract with R.W. Setterlin Building Company so that additional renovation services can proceed as soon as possible and in accordance with the construction schedule, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend a contract, on behalf of the Office of Construction Management, with R.W. Setterlin Building Company for additional renovation services at Fire Station 23.
SECTION 2. That the 2021 Capital Improvement Budget authorized by ordinance 2707-2021 be amended as follows to establish sufficient authority for this project:
Project ID | Project Name | Current Authority | Revised Authority | Change
Fund
7701
P330021-100008 | Police Concrete & Asphalt Repair/Replacement (Voted Carryover)| $297,334.00 | $97,334.00 | ($200,000.00)
P340157-100000 | Fire Station #23 Bay Extension (Voted Carryover) | $0 | $200,000.00 | $200,000.00
SECTION 3. That the transfer of $200,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7701 (Safety Voted Bond Fund), from Dept-Div 3003, Project P330021-100008 (Police Concrete & Asphalt Repair/Replacement ), Object Class 06 (Capital Outlay) to Dept-Div 3004, Project P340157-100000 (Fire Station #23 Bay Extension), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $200,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in Fund 7701 (Safety Voted Bond Fund), in Dept-Div 3004, P340157-100000 (Fire Station #23 Bay Extension), in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.