Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services, to renew an annual maintenance service contract with Accela, Inc. in accordance with the terms and conditions established in the original contract with Open Data Systems, Inc. (CT-17745). Accela, Inc. is the owner of the programming code embedded within software awarded in the original contract. Last year (2010) the contract was renewed by authority of ordinance 0006-2010, passed by Council March 1, 2010. This contract renewal for $279,016.69, with term period April 1, 2011 through March 31, 2012, will continue the provisions for services between the City of Columbus and Accela, Inc. for the purpose of software maintenance support services utilized by the Department of Building and Zoning Services; which also supports daily operational functions that benefit various city departments and divisions such as, yet not limited to, the Departments of Development, Public Utilities, and transportation divisions in the Public Service Department.
The maintenance and support service includes up to forty (40) hours of on-site technical assistance from Accela consultants to assist with upgrades; technical assistance, support and telephone support services for the Accela Automation (AA) System application, used to issue building permits, track code enforcement activities and monitor the performance of the One Stop Shop.
This ordinance requests approval to continue services provided by Accela, Inc. in accordance with the sole source provisions of Section 329 of the Columbus City Code; as it has been determined Accela is the sole distributor of the AA application and does not utilize distributors or resellers to provide maintenance and support for its software products.
FISCAL IMPACT:
For fiscal year 2009 and 2010, $222,658.42 and $254,524.26 was legislated for software maintenance and support services respectively. This ordinance will provide funding in the amount of $279,016.69 for software maintenance support and upgrades, split among various city agencies. Funds have been identified and are available within the 2011 Department of Technology Internal Services Fund.
CONTRACT COMPLIANCE:
Accela, Inc. # 94-2767678 Expiration Date: 10/28/2012
EMERGENCY: Emergency legislation is requested to maintain ongoing and uninterrupted services for the Accela application.
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services, to renew an annual contract with Accela, Inc. for software maintenance and support services; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $279,016.69 from the Department of Technology Internal Services Fund; and to declare an emergency. ($279,016.69)
Body
WHEREAS, the Department of Technology, on behalf of the Department of Building and Zoning Services (BZS), has a need to renew an existing contract with Accela, Inc. for software maintenance and support services associated with building permits and code enforcement in the amount of $279,016.69, with term period April 1, 2011 through March 31, 2012, and
WHEREAS, this contract renewal is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07; and
WHEREAS, an emergency exists in the usual daily operations of the City of Columbus, Department of Technology on behalf of the Department of Building and Zoning Services, in that it is immediately necessary to authorize the Director of the Department of Technology to renew a maintenance and support contract with Accela, Inc. to avoid service interruption, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Building and Zoning Services (BZS), be and is hereby authorized to renew an annual maintenance and support services contract with Accela, Inc. in the amount of $279,016.69, for term period April 1, 2011 through March 31, 2012.
SECTION 2: That the expenditure of $279,016.69 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-01|Fund:514|Sub-fund: 550|OCA Code: 514550|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $2,893.40 Electricity
Div.:47-01|Fund:514|Sub-fund: 600|OCA Code: 514600|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $18,403.94 Water
Div.:47-01|Fund:514|Sub-fund: 650|OCA Code: 514650|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $20,633.29 Sewer & Drains
Div.:47-01|Fund:514|Sub-fund:675|OCA Code: 514675|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $5,502.21 Storm Water
Div.:47-01|Fund:514|Sub-fund: 599|OCA Code: 514599|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $8,370.50 Transportation
Div.:47-01|Fund:514|Sub-fund: 240|OCA Code: 514240|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $167,410.01 Building and Zoning Services
Div.:47-01|Fund:514|Sub-fund: 010|OCA Code: 440147|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $55,803.34 Development
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That this contract renewal is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.