Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contracts for Soda Ash and Quicklime with the companies listed below. The Division of Power and Water needs to establish Blanket Purchase Orders, based on these current contracts, for the purchase of these chemicals during 2010. None of the vendors listed below have certified MBE/FBE status.
Soda Ash is a chemical that is used to increase the pH of the water in the treatment process. Quicklime is a chemical that is used to reduce the hardness of the water in the treatment process.
Vendor Contract # Contract Compliance #
Bonded Chemicals (Soda Ash) FL004281 61-1162384
Carmeuse Lime & Stone (Quicklime) FL004282 25-1254420
Contract Compliance Exp. Date
Bonded Chemicals September 3, 2012
Carmeuse Lime & Stone September 13, 2012
FISCAL IMPACT: The Division of Power and Water has allocated $19,894,334.00 for this commodity in the 2010 Budget.
$17,245,549.42 was expended in 2009.
$14,180,166.32 was expended in 2008.
Emergency Action is necessary so that the purchase order can be issued as soon as possible in order to take advantage of a favorible market conditions for Soda Ash. The Division has calculated a savings of approximately $108,959.00 by switching from Caustic Soda to Soda Ash for the time period of October 1, 2010 thru March 31, 2011. Without this emergency action, no less than 37 days will be added to this procurement cycle at an added expense to the Division of approximately $22,397.21.
Title
To authorize the Director of Finance and Management to establish Blanket Purchase Orders for soda ash and quicklime from established Universal Term Contracts with Bonded Chemicals and Carmeuse Lime & Stone for the Division of Power and Water, to authorize the expenditure of $2,482,304.08 from Water Systems Operating Fund, and to declare an emergency. ($2,482,304.08)
Body
WHEREAS, the Purchasing Office has established Universal Term Contracts for soda ash and quicklime, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance and Management Director to establish Blanket Purchase Orders, for soda ash and quicklime based on the above mentioned Universal Term Contracts, in an emergency manner in order to expedite the completion of the purchase orders. Without this emergency action, no less than 37 days will be added to this procurement cycle at an added expense to the Division of approximately $22,397.21; for the immediate preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish Blanket Purchase Orders for soda ash and quicklime from current Universal Term Contracts, for the Division of Power and Water, Department of Public Utilities.
Section 2. That the expenditure of 2,482,304.08 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, Object Level One 02, Object Level Three numbers, vendors, contract numbers with expiration dates, OCA Codes, and amounts listed below, to pay the cost thereof.
Vendor/ OCA
Chemical UTC # Code OBL 3 Amount
Bonded Chemical FL004281 602417 2204 $893,464.00
Soda Ash 602532 2204 $499,840.00
Exp. March 31, 2012 $1,393,304.00
Carmeuse Lime & Stone FL004282 602417 2191 $945,880.08
Quicklime 602532 2191 $143,120.00
Exp. March 31, 2012 $1,089,000.08
Grand Total $2,482,304.08
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.