Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Darby Creek Excavating, Inc. in the amount of $617,320.00, for the Fire Hydrant Replacements - 2012 Project, Division of Power and Water Contract Number 2012.
This project consists of replacing damaged fire hydrants in the City of Columbus, on an "as needed" basis.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will allow for timely replacement of fire hydrants damaged by vehicular accidents and the replacement of older, inoperable hydrants that are no longer repairable.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened six bids on March 21, 2012 from Darby Creek Excavating, Inc. - $617,320.00; Storts Excavation, Inc. - $648,945.00; Danbert, Inc. - $652,223.00; Conie Construction Co. - $693,385.00; Precision Grading LLC - $754,891.50; and Columbus Asphalt Paving - $920,678.00.
Darby Creek Excavating, Inc.'s bid was deemed the lowest, most responsive and responsible bid in the amount of $617,320.00. Their Contract Compliance Number is 31-1345111 (expires 2/16/14, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Darby Creek Excavating, Inc.
4. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund, the Water Build America Bonds Fund, and the Water Super Build America Bonds Fund, as well as an amendment to the 2012 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Darby Creek Excavating, Inc. for the Fire Hydrant Replacements - 2012 Project; for the Division of Power and Water; to authorize transfers and expenditures within the Water Works Enlargement Voted Bonds Fund, the Water Build America Bonds Fund, and the Water Super Build America Bonds Fund; and to amend the 2012 Capital Improvements Budget. ($617,320.00)
Body
WHEREAS, six bids for the Fire Hydrant Replacements - 2012 Project were received and publicly opened in the offices of the Director of Public Utilities on March 21, 2012; and
WHEREAS, the lowest, most responsive and responsible bid was from Darby Creek Excavating, Inc., in the amount of $617,320.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Fire Hydrant Replacements - 2012 Project with Darby Creek Excavating, Inc.; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund, the Water Build America Bonds Fund, and the Water Super Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the expenditure of funds within the Water Works Enlargement Voted Bonds Fund, the Water Build America Bonds Fund, and the Water Super Build America Bonds Fund, for the Division of Power and Water; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Darby Creek Excavating, Inc., for the Fire Hydrant Replacements - 2012 Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Fire Hydrant Replacements - 2012 Project with the lowest, most responsive, and responsible bidder, Darby Creek Excavating, Inc., 6790 Brooksmiller Road, Circleville, Ohio 43113; in the amount of $617,320.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $296,702.64 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6690, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
606 | 690236-100043 (carryover) | Cooke Rd./Proj. #13 | 663143 | -$28,550.00
606 | 690026-100000 (carryover) | Misc. Water Facilities | 642900 | -$50,000.35
606 | 690026-100002 (carryover) | 910/Indianola Imp's | 623639 |- $218,152.29
606 | 690527-100000 (carryover) | Fire Hydrant Replacements | 606527 | +$296,702.64
SECTION 3. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Power and Water
Fund Name: Water Build America Bonds Fund
Fund No.: 609
Dept./Div. No.: 60-09
OL3: 6690
Project No. Project Name OCA Amount
609999-100000 (carryover) Unallocated Balance 609999 $114,867.62
($105,891.76 already appropriated under 0312-2012)
SECTION 4. That the City Auditor is hereby authorized to transfer $241,709.97 within the Division of Power and Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level One 06, Object Level Three 6690, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
609 | 609999-100000 | Unallocated Balance | 609999 | -$220,759.38
609 | 690026-100004 | 910 Vehicle Fuel Sta. | 692604 | -$20,950.43
609 | 690485-100000 | Technology Resources | 609485 | -$0.16
609 | 690527-100000 | Fire Hydrant Replacements | 609527 | +$241,709.97
SECTION 5. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Power and Water
Fund Name: Water Super Build America Bonds Fund
Fund No.: 610
Dept./Div. No.: 60-09
OL3: 6690
Project No. Project Name OCA Amount
610999-100000 (carryover) Unallocated Balance 610999 $78,904.39
SECTION 6. That the City Auditor is hereby authorized to transfer $78,907.39 within the Division of Power and Water, Dept/Div. No. 60-09, Water Super Build America Bonds Fund, Fund No. 610, Object Level One 06, Object Level Three 6690, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
610 | 610999-100000 (carryover) | Unallocated Balance | 610999 | -$78,904.39
610 | 690394-100000 (carryover) | Water Meters |610394 | -$3.00
610 | 690527-100000 | Fire Hydrant Replacements | 610527 | +$78,907.39
SECTION 7. That the 2012 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690236-100043 (carryover) | Cooke Rd./Proj. #13 | $250,000 | $221,450 | -$28,550
606 | 690026-100000 (carryover) | Misc. Water Facilities | $50,001 | $0 | -$50,001
606 | 690026-100002 (carryover) | 910/Indianola Imp's | $3,000,000 | $2,781,847 | -$218,153
606 | 690527-100000 (carryover) | Fire Hydrant Replacements | $0 | $296,704 | +$296,704
606 | 690527-100000 (New) | Fire Hydrant Replacements | $650,000 | $0 | -$650,000
(authority not needed)
609 | 609999-100000 | Unallocated Balance | $105,892 | $220,760 | +$114,868
(establish authority to match cash)
609 | 609999-100000 | Unallocated Balance | $220,760 | $0 | -$220,760
609 | 690026-100004 | 910 Vehicle Fuel Sta. | $20,951 | $0 | -$20,951
609 | 690485-100000 | Technology Resources | $1 | $0 | -$1
609 | 690527-100000 | Fire Hydrant Replacements | $0 | $241,712 | +$241,712
610 | 610999-100000 (carryover) | Unallocated Balance | $54,710 | $78,905 | +$24,195
(establish authority to match cash)
610 | 610999-100000 (carryover) | Unallocated Balance | $78,905 | $0 | -$78,905
610 | 690394-100000 (carryover) | Water Meters | $9,960 | $9,957 | -$3
610 | 690527-100000 | Fire Hydrant Replacements | $0 | $ | +$78,908
SECTION 8. That the expenditure of $617,320.00 is hereby authorized for the Fire Hydrant Replacements - 2012 Project from Division 60-09, Project Name: Fire Hydrant Replacements, Project No. 690527-100000 (carryover), Object Level Three 6690, as follows:
Fund No. | Fund Name | OCA Code | Amount
606 | Water Works Enlargement Voted Bonds Fund | 606527 | $296,702.64
609 | Water Build America Bonds Fund | 609527 | $241,709.97
610 | Water Super Build America Bonds Fund | 610527 | $78,907.39
SECTION 9. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 10. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 11. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 12. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 13. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.