Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with American Structurepoint to add additional funds for design of the ASR - Hamilton Rd from SR161 to Central College Road.
The intent of this contract is to provide the City of Columbus with traffic analysis, preliminary engineering documents, and detailed design plans for improvements to Hamilton Road which is anticipated to include reconstruction and widening along with the installation of new curb, sidewalks, shared use path, storm sewer, street lighting, street trees, and traffic signals along Hamilton Road from the SR161 interchange to Central College Road. Improvements also include modifications to the eastern interchange ramps at SR161, capacity improvements to Hamilton Road through the interchange, and installation of pedestrian and bicycle facilities south to the northern E. Dublin-Granville Road intersection.
Ordinance 1219-2020 authorized the Director of Public Service to enter into a professional services contract with American Structurepoint for the ASR - Hamilton Rd from SR161 to Central College Road project. This ordinance authorizes the Director of Public Service to modify the contract in the amount of $1,400,000.00.
1.1 Amount of additional funds to be expended: $1,400,000.00
The original contract amount: $ 500,000.00 (PO227983, Ord. 1219-2020)
The total of Modification No. 1: $1,400,000.00 (This Ordinance)
The contract amount including all modifications: $1,900,000.00
1.2 Reasons additional goods/services could not be foreseen:
This is a planned modification that is necessary to allow additional resources to complete the design process. The amount initially legislated for this project did not include the full amount that would be needed to fund this project through final design and construction services.
1.3 Reason other procurement processes are not used:
This is a planned modification to allow for additional work as funds became available. The amount being requested is for the consultant and project team to complete final design phases. It was decided that it is in the best interest of the Ciy to modify the existing contract instead of bidding this part of the work.
1.4 How cost of modification was determined:
The consultant submitted a detailed fee proposal with a scope of services that was reviewed and evaluated by Division of Design and Construction staff. The effort included for the tasks included in the scope of services were compared to industry standards, previous projects with similar scope, and guidance from the Ohio Department of Transportation to determine if the effort is fair and reasonable for the approved scope of improvements.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against American Structurepoint.
2. CONTRACT COMPLIANCE
The contract compliance number for American Structurepoint is CC007019 and expires 6/12/2025.
3. FISCAL IMPACT
Funding in the amount of $1,328,700.00 is available within the Northeast Corridor Pay as We Grow Fund, Fund 7772 within the Department of Development. A transfer of cash is necessary to align funding for these project expenditures. Funds will need to be appropriated.
The remaining funding, in the amount of $71,300.00, is available within the Northwest Corridor Pay as We Grow Fund, Fund 7771 within the Department of Development. Funds will need to be appropriated and transferred to Fund 7772, Northeast Corridor Pay as We Grow Fund. Funds will need to be appropriated in Fund 7772.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This expenditure is to modify a contract that was put in place prior to the implementation of the Minority and Woman Owned Business Enterprise & Small Local Business Enterprise program and as such is not a part of the program.
Title
To authorize the transfer of funds between the Northwest Corridor Pay as We Grow Fund and Northeast Corridor Pay as We Grow Fund; to authorize the transfer of funds within the Northeast Corridor Pay as We Grow Fund; to appropriate funds within the Northwest Corridor Pay as We Grow Fund and Northeast Corridor Pay as We Grow Fund; to authorize the Director of Public Service to enter into a contract modification with American Structurepoint in connection with the ASR - Hamilton Rd from SR161 to Central College Road project; to authorize the expenditure of up to $1,400,000.00 from the Northeast Corridor Pay as We Grow Fund for the project. ($1,400,000.00)
Body
WHEREAS, contract no. PO227983 with American Structurepoint, in the amount of $500,000.00, was authorized by ordinance no. 1219-2020; and
WHEREAS, it has become necessary to modify the contract in an amount up to $1,400,000.00 and provide additional funds for the ASR - Hamilton Rd from SR161 to Central College Road project; and
WHEREAS, it is necessary to appropriate cash within Fund 7771, Northwest Corridor Pay as We Grow Fund; and
WHEREAS, it is necessary to transfer cash from Fund 7771, Northwest Corridor Pay as We Grow Fund to Fund 7772, Northeast Corridor Pay as We Grow Fund to provide funding for project expenditures; and
WHEREAS, it is necessary to transfer and appropriate cash within Fund 7772, Northeast Corridor Pay as We Grow Fund to provide funding for project expenditures; and
WHEREAS, it is necessary to appropriate and expend funds relative to the project; and
WHEREAS, this expenditure is to modify a contract that was put in place prior to the implementation of the Minority and Woman Owned Business Enterprise & Small Local Business Enterprise Program and as such is not a part of the program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $68,302.08, or so much thereof as may be needed, is hereby authorized within Fund 7772 (Northeast Corridor Pay as We Grow Fund), from Dept-Div 4402 (Economic Development), Project P530103-100056 (Arterial Street Rehabilitation - Dublin-Granville Road Realignment), Object Class 99 (Intrafund Transfers) to Dept-Div 5912 (Design and Construction), Project P533001-100000 (ASR - Hamilton Rd from SR161 to Central College Rd), Object Class 99 (Intrafund Transfers) between projects per the account codes in the attachment to this ordinance.
SECTION 2. That the transfer of $338,100.00, or so much thereof as may be needed, is hereby authorized within Fund 7772 (Northeast Corridor Pay as We Grow Fund), from Dept-Div 4402 (Economic Development), Project P772003-100000 (Preston Hollow - NE Corridor), Object Class 99 (Intrafund Transfers) to Dept-Div 5912 (Design and Construction), Project P533001-100000 (ASR - Hamilton Rd from SR161 to Central College Rd), Object Class 99 (Intrafund Transfers) between projects per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $56,203.20, or so much thereof as may be needed, is hereby authorized within Fund 7772 (Northeast Corridor Pay as We Grow Fund), from Dept-Div 4402 (Economic Development), Project P772004-100000 (Walnut Woods - NE Corridor), Object Class 99 (Intrafund Transfers) to Dept-Div 5912 (Design and Construction), Project P533001-100000 (ASR - Hamilton Rd from SR161 to Central College Rd), Object Class 99 (Intrafund Transfers) between projects per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $3,565.00, or so much thereof as may be needed, is hereby authorized within Fund 7772 (Northeast Corridor Pay as We Grow Fund), from Dept-Div 4401 (Development Administration), Project P772009-100000 (NE Corridor - NE MOU Preferred), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P533001-100000 (ASR - Hamilton Rd from SR161 to Central College Rd), Object Class 06 (Capital Outlay) between projects per the account codes in the attachment to this ordinance.
SECTION 5. That the transfer of $64,691.96, or so much thereof as may be needed, is hereby authorized within Fund 7772 (Northeast Corridor Pay as We Grow Fund), from Dept-Div 4402 (Economic Development), Project P772012-100000 (North East PAWG - Upper Albany West), Object Class 99 (Intrafund Transfers) to Dept-Div 5912 (Design and Construction), Project P533001-100000 (ASR - Hamilton Rd from SR161 to Central College Rd), Object Class 99 (Intrafund Transfers) between projects per the account codes in the attachment to this ordinance.
SECTION 6. That the transfer of $110,400.00, or so much thereof as may be needed, is hereby authorized within Fund 7772 (Northeast Corridor Pay as We Grow Fund), from Dept-Div 4402 (Economic Development), Project P772013-100000 (North East PAWG - Ulry - Camlin Place), Object Class 99 (Intrafund Transfers) to Dept-Div 5912 (Design and Construction), Project P533001-100000 (ASR - Hamilton Rd from SR161 to Central College Rd), Object Class 99 (Intrafund Transfers) between projects per the account codes in the attachment to this ordinance.
SECTION 7. That the transfer of $414,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7772 (Northeast Corridor Pay as We Grow Fund), from Dept-Div 4402 (Economic Development), Project P772014-100000 (Northeast Corridor PAWG - Metro Dev. 5830 Ulry Road), Object Class 99 (Intrafund Transfers) to Dept-Div 5912 (Design and Construction), Project P533001-100000 (ASR - Hamilton Rd from SR161 to Central College Rd), Object Class 99 (Intrafund Transfers) between projects per the account codes in the attachment to this ordinance.
SECTION 8. That the transfer of $219,243.56, or so much thereof as may be needed, is hereby authorized within Fund 7772 (Northeast Corridor Pay as We Grow Fund), from Dept-Div 4402 (Economic Development), Project P772015-100000 (Northeast Corridor PAWG - 5830 Ulry Road - Pulte), Object Class 99 (Intrafund Transfers) to Dept-Div 5912 (Design and Construction), Project P533001-100000 (ASR - Hamilton Rd from SR161 to Central College Rd), Object Class 99 (Intrafund Transfers) between projects per the account codes in the attachment to this ordinance.
SECTION 9. That the transfer of $49,370.18, or so much thereof as may be needed, is hereby authorized within Fund 7772 (Northeast Corridor Pay as We Grow Fund), from Dept-Div 4402 (Economic Development), Project P772016-100000 (PAWG - Northeast MOU 5372 Central College - Pulte), Object Class 99 (Intrafund Transfers) to Dept-Div 5912 (Design and Construction), Project P533001-100000 (ASR - Hamilton Rd from SR161 to Central College Rd), Object Class 99 (Intrafund Transfers) between projects per the account codes in the attachment to this ordinance.
SECTION 10. That the transfer of $4,824.02, or so much thereof as may be needed, is hereby authorized within Fund 7772 (Northeast Corridor Pay as We Grow Fund), from Dept-Div 4402 (Economic Development), Project P772018-100000 (7099 Harlem Rd Preserve at Rocky Fork-Pulte), Object Class 99 (Intrafund Transfers) to Dept-Div 5912 (Design and Construction), Project P533001-100000 (ASR - Hamilton Rd from SR161 to Central College Rd), Object Class 99 (Intrafund Transfers) between projects per the account codes in the attachment to this ordinance.
SECTION 11. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $71,300.00 is appropriated in Fund 7771 (Northwest Corridor Pay as We Grow), Dept-Div 4402 (Economic Development), Project P772003-100000 (Preston Hollow - NE Corridor), in Object Class 10 (Transfer Out) per the account codes in the attachment to this ordinance.
SECTION 12. That the transfer of $71,300.00 or so much thereof as may be needed, is hereby authorized from Fund 7771 (Northwest Corridor Pay as We Grow), Dept-Div 4402 (Economic Development) to Fund 7772 (Northeast Corridor Pay as We Grow), Dept-Div 5912 (Design and Construction) per the account codes in the attachment to this ordinance.
SECTION 13. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $1,396,435.00 is appropriated in Fund 7772 (Northeast Corridor Pay as We Grow), Dept-Div 5912 (Design and Construction), Project P533001-100000 (ASR - Hamilton Rd from SR161 to Central College Rd), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 14. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with American Structurepoint, Inc. located at 2550 Corporate Exchange Drive, Suite 300, Columbus, Ohio 43231, for the ASR - Hamilton Rd from SR161 to Central College Road project in the amount of $1,400,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 15. That the expenditure of $1,400,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7772 (Northeast Corridor Pay as We Grow Fund), Dept-Div 5912 (Design and Construction), Project P533001-100000 (ASR - Hamilton Rd from SR161 to Central College Rd), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 16. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 17. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 18. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 19. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.