Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology to enter into an agreement/establish purchase orders with GuideSoft Inc., (dba Knowledge Services), for technology staff augmentation services by utilizing a State of Ohio contract with Knowledge Services contract number 0A1148, with an expiration date of June 30, 2017; authorized for the City's use by Ordinance No. 582-87. The Department of Technology requires staff augmentation services to assist with project management for technology projects and end-user support at the Department of Public Utilities, in support of the DoT Desktop Support team, required to compensate for staff vacancies in the Technology Project Management Office and Desktop section.
This ordinance will provide for up to 2,080 hours of service to be provided from January 2, 2016 through December 31, 2016 with the option to renew for up to two (2) additional two-year terms. Total additional cost of this service is $217,484.80.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
This ordinance will also authorize the transfer of appropriation between object level one codes (from OBL 1-01 to OBL1-03) within the Department of Technology, Information Services Division, Internal Services Fund to allow for sufficient appropriation for technology staff augmentation services related to project management for technology projects to compensate for staff vacancies.
EMERGENCY:
Emergency action is requested to expedite authorization of these contracts in order to facilitate and maintain uninterrupted services from the supplier for critical technology staff augmentation services.
CONTRACT COMPLIANCE:
Vendor Name: GuideSoft Inc. CC #: 351934449 Expiration Date: 10/30/2017
(dba Knowledge Services)
FISCAL IMPACT:
The total cost for the services identified within this ordinance is $217,484.80. Funds have been identified and are budgeted within the Department of Technology, Information Services Division, Internal Service Fund. This ordinance will authorize the transfer of appropriation between object level one codes (from OBL 1-01 to OBL1-03) to allow for sufficient appropriation for technology staff augmentation services.
Title
To authorize the transfer of appropriation between object level one codes; to authorize the Director of Finance and Management Department, on behalf of the Department of Technology, to establish purchase orders with GuideSoft Inc., (dba Knowledge Services) for technology staff augmentation services utilizing a State of Ohio contract; and to authorize the expenditure of $217,484.80 from the Department of Technology, Information Services Division, Internal Service Fund and to declare an emergency. ($217,484.80)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish purchase orders with GuideSoft Inc. (dba Knowledge Services) by utilizing a State of Ohio contract, contract number 0A1148 with an expiration date of June 30, 2017, for the purchase of technology staff augmentation services to assist with project management for technology projects and end user support at the Department of Public Utilities, in support of the DoT Desktop Support team, required to compensate for staff vacancies; and
WHEREAS, the purchase orders will provide for up to 2,080 hours of service per staff to be provided from January 2, 2016 through December 31, 2016 with a cost of these services of $217,484.80; and
WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance 582-87; and
WHEREAS, the ordinance authorizes the City Auditor to transfer appropriation totaling $100,000.00 between object level one codes (from OBL1-01 to OBL1-03) within the Department of Technology, Information Services Division, Internal Services Fund to allow for sufficient appropriation for technology staff augmentation services related to project management for technology projects to compensate for staff vacancies; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology, in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish purchase orders with GuideSoft Inc. (dba Knowledge Services) for the purchase of technology staff augmentation services for the preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management on behalf of the Department of Technology, is hereby authorized to establish purchase orders with GuideSoft Inc. (dba Knowledge Services) by utilizing a State of Ohio contract with Knowledge Services, contract number 0A1148 with an expiration date of June 30, 2017, for the purchase of technology staff augmentation services. The purchase orders term period is from January 2, 2016 through December 31, 2016 with a total cost of these services at $217,484.80.
SECTION 2. That the City Auditor is hereby authorized to transfer appropriation totaling $100,000.00 between object level one codes from OBL1-01 to OBL1- 03) within the Department of Technology, Information Services Division, internal services fund to allow for sufficient appropriation.
TRANSFER FROM:
Dept./Div.: 47-02|Fund: 514||Sub-Fund: 001| OCA Code: 470201|OBJ. Level 1: 01|OBJ. Level 3: 1101|Amount: $100,000.00|
TRANSFER TO:
Dept./Div.: 47-02|Fund: 514||Sub-Fund: 001|OCA Code: 470201|OBJ. Level 1: 03|OBJ. Level 3: 3336|Amount: $100,000.00|
SECTION 3: That the expenditure of $217,484.80 or so much thereof as maybe necessary is hereby authorized to be expended from:
Technology Project Management Office: 3336 ($149,094.40): |{GuideSoft Inc., (dba Knowledge Services)/PM4}|
Dept./Div.: 47-02|Fund: 514|Sub-Fund: 001|OCA Code: 470201|OBJ. Level 1: 03|OBJ. Level 3: 3336|Amount: $149,094.40|{DoT -PM4}|
Technology Desktop section: 3336 ($68,390.40):||{ GuideSoft Inc., (dba Knowledge Services)/ SD3}|
Div.: 47-01|Fund: 514|Sub-fund: 550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3336 |Amount: $4,171.81| Electricity
Div.: 47-01|Fund: 514|Sub-fund: 600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3336 |Amount: $26,535.48| Water
Div.: 47-01|Fund: 514|Sub-fund: 650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3336 |Amount: $29,749.82| Sewers & Drains
Div.: 47-01|Fund: 514|Sub-fund: 675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3336 |Amount: $7,933.29| Storm Water
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.