Explanation
BACKGROUND: This legislation authorizes the City Attorney to modify a contract with West Publishing Corporation dba Elite, A Thomson Reuters business, for a legal case/matter management software system and associated services. It further authorizes the appropriation and expenditure of the necessary funds from the Special Income Tax Fund. The original contract was for $150,000.00. This modification will authorize an additional $50,000.00; bring the total new maximum amount of said contract to $200,000.00 and will further extend the term through August 15, 2013.
EMERGENCY: There is an immediate need to modify the existing contract so the project can continue uninterrupted and be completed as quickly as possible.
FISCAL IMPACT: This project is being funded from the Special Income Tax Fund 430, where there are adequate funds available.
CONTRACT COMPLIANCE NUMBER: 41-1426973, expires 02-27-2014.
Title
To authorize the appropriation and expenditure of Fifty Thousand Dollars from the Special Income Tax Fund 430; to authorize the City Attorney to modify a contract with West Publishing Corporation dba Elite, A Thomson Reuters business, for the purchase of a legal case/matter management software system and associated services; and, to declare an emergency. ($50,000.00)
Body
WHEREAS, ordinance 1509-2012 authorized the City Attorney's Office to enter into a contract with West Publishing Company dba Elite A Thomson Reuters business, for the purchase of a legal case/matter management software system and associated services; and
WHEREAS, now the project has commenced additional services and data migrations have been identified that will be needed in order to fully customize the software for optimum use by the City Attorney's Office; and
WHEREAS, this legislation will appropriate and authorize the expenditure of Fifty Thousand Dollars ($50,000.00) from the Special Income Tax Fund; and,
WHEREAS, this legislation will authorize the City Attorney to modify the contract with West Publishing Company, dba Elite, A Thomson Reuters business for an additional Fifty Thousand Dollars ($50,000.00); and,
WHEREAS, this legislation will further authorize the City Attorney to extend the contract term through August 15, 2013; and,
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to appropriate and authorize the expenditure of necessary funds and to authorize the foregoing contract modification so the project can continue uninterrupted and for the preservation of public peace, property, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Fifty Thousand Dollars ($50,000.00) be and hereby is appropriated from the unappropriated balance of the Special Income Tax Fund, fund number 430, and from all monies estimated to come into said Fund from any and all sources and unapprorpriated for any other purpose, to the Columbus City Attorney's Office, Department number 24-01, organizational cost account 240261, object level three 6649.
SECTION 2. That the expenditure of Fifty Thousand Dollars ($50,000.00), or so much thereof as may be necessary, is hereby authorized to be expended from the Special Income Tax Fund, fund number 430, Columbus City Attorney's Office, Department number 24-01, organizational cost account 240261, object level three 6649.
SECTION 3. That the City Attorney is authorized to modify a contract with West Publishing Corporation dba Elite, A Thomson Reuters business, for a legal case/matter management software system and associates services, for the additional amount of Fifty Thousand Dollars ($50,000.00) and extend the term through August 15, 2013.
SECTION 4. That the monies appropriated in Section 1 shall be paid upon order of the Columbus City Attorney and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.