Explanation
BACKGROUND: This ordinance requests approval to reallocate $24,755.39 from an existing Auditor's Certificate (AC028589) originally established for Capital Improvements in the Facility Renovations-Various Projects fund in the amount of $200,000.00 to a new Auditor's Certificate to fund emergency repairs for the elevators at the Health Department, 240 Parsons Avenue. AC028589 was established in Ordinance No. 0848-2008, passed on June 3, 2008.
The elevators at the Health Department experienced a power outage, most likely due to a lightning strike. The power outage damaged the elevator computer equipment, including the door operator, selector, sensor and auxiliary sensor board, causing the elevators to shut down. This condition was not preventable through routine maintenance and thus is outside the scope of the existing service agreement with Kone, Inc. Kone, Inc. was chosen to perform this work because it is the Facilities Management Division's contractor for normal elevator maintenance. Kone, Inc. was awarded this contract through a formal bid, approved by Ordinance No. 1230-2008, passed on July 23, 2008. Kone, Inc. has been the elevator maintenance and service provider for the last five years. This ordinance will allow the Finance and Management Director to modify and increase the contract with Kone, Inc. by $24,755.39 so that other necessary services within the contract are not delayed.
Emergency action is requested so that required maintenance and service on elevators is not delayed, thereby protecting the safety of elevator users.
Fiscal Impact: The Finance and Management Director has a need to reallocate $24,755.39 from an existing Auditor's Certificate (AC028589) originally established for Capital Improvements in the Facility Renovations-Various Projects fund in the amount of $200,000.00 to a new Auditor's Certificate to fund emergency repairs to the elevators at the Health Department, 240 Parsons Avenue. Ordinance No. 1230-2008, passed on July 23, 2008, in the amount of $141,000.00 authorized the original elevator maintenance and service contract. This modification is for $24,755.99, thereby increasing the total contract to $165,755.39.
Kone, Inc. Contract Compliance #36-2357423 expiration date July 15, 2010.
Title
To reallocate $24,755.39 from an existing Auditor's Certificate associated with Capital Improvements in the Facility Renovations - Various Projects fund; to authorize the Finance and Management Director to modify and increase a contract with Kone, Inc. for emergency repairs to the elevators at the Health Department, 240 Parsons Avenue; and to declare an emergency. ($24,755.39)
Body
WHEREAS, this ordinance requests approval to reallocate $24,755.39 from an existing Auditor's Certificate (AC028589) associated with Capital Improvements in the Facility Renovations-Various Projects fund; and
WHEREAS, Ordinance No. 1230-2008, passed on July 23, 2008, in the amount of $141,000.00 authorized the original elevator maintenance and service contract. This modification is for $24,755.99; and
WHEREAS, is it necessary for the Finance and Management Director to modify and increase a contract with Kone, Inc., for emergency repairs to the elevators at the Health Department, 240 Parsons Avenue; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify and increase a contract with Kone, Inc., for emergency repairs to the elevators at the Health Department, 240 Parsons Avenue, so that required maintenance and service on other elevators is not delayed, protecting the safety of elevator users, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer funds within the Capital Improvements Budget in the Facility Renovations - Various Projects funds as follows:
FROM:
AC: 028589 | Dept/Div: 45-50 | Fund 733 | Object Level 3: 6620 | Project: 570030| OCA: 733000 | Amount: $24,755.39
TO:
AC: New | Dept/Div: 45-50 | Fund 733 | Object Level 3: 6620 | Project: 570030| OCA: 733000 | Amount: $24,755.39
SECTION 2. That the Finance and Management Director is hereby authorized to modify a contract with Kone, Inc. for elevator maintenance and service.
SECTION 3. That the expenditure of $24,755.39, or so much thereof that may be necessary in regard to the action authorized in SECTION 2, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030
OCA Code: 733000
Object Level 1: 06
Object Level 3: 6620
Amount: $24,755.39
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.