Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contracts for mainline and fire hydrant parts with the companies listed below. The Division of Power and Water needs to establish Blanket Purchase Orders based on these current contracts for the purchase of parts during 2012. None of the vendors listed below have certified MBE/FBE status. Mainline and fire hydrant parts are used by the Division of Power and Water, Distribution Maintenance repair crews to maintain the water distribution network in the Columbus Metropolitan Area.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Vendor Contract # Contract Compliance #
Ferguson Enterprises, Inc. FL004747 54-1211771
HD Supply Waterworks LTD FL004733 03-0550887
Ferguson Enterprises, Inc. FL004744 54-1211771
HD Supply Waterworks LTD FL004743 03-0550887
Contract Compliance Exp. Date
Ferguson Enterprises, Inc. August 24, 2012
HD Supply Waterworks LTD November 17, 2012
Ferguson Enterprises, Inc. August 24, 2012
HD Supply Waterworks LTD November 17, 2012
FISCAL IMPACT: The Division of Power and Water (W) has allocated $803,241.00 for mainline and fire hydrant parts in the 2012 Budget.
$774,175.44 was expended for mainline and fire hydrant parts during 2011.
$739,908.96 was expended for mainline and fire hydrant parts during 2010.
Title
To authorize the Director of Finance and Management to establish Blanket Purchase Orders for mainline and fire hydrant parts from established Universal Term Contracts with Ferguson Enterprises, Inc., HD Supply Waterworks LTD, Ferguson Enterprises, Inc., and HD Supply Waterworks LTD for the Division of Power and Water, to authorize the expenditure of $300,000.00 from Water Systems Operating Fund. ($300,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contracts for mainline and fire hydrant parts, and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Finance and Management to establish blanket purchase orders in accordance with the terms and conditions of existing Universal Term Contracts to obtain mainline and fire hydrant parts for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish Blanket Purchase Orders for mainline and fire hydrant parts from current Universal Term Contracts, for the Division of Power and Water, Department of Public Utilities.
Section 2. That the expenditure of $300,000.00 or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, Object Level One 02, Object Level Three numbers, vendors, contract numbers with expiration dates, OCA Codes, and amounts listed below, to pay the cost thereof.
Vendor/ OCA
Chemical UTC # Code OBL 3 Amount
Ferguson Enterprises, Inc. FL004747 602730 2263 $100,000.00
Mainline Parts-Valves, Various Parts & Fittings
Exp. March 31, 2013
HD Supply Waterworks LTD FL004733 602730 2263 $75,000.00
Mainline Service and Repair Parts
Exp. March 31, 2013
Ferguson Enterprises, Inc. FL004744 602722 2267 $50,000.00
Mainline Parts - Hydrants and Repair Parts
Exp. March 31, 2013
HD Supply Waterworks LTD FL004743 602722 2267 $75,000.00
Mainline Parts - Hydrants and Repair Parts
Exp. March 31, 2013
Grand Total $300,000.00
Section 3. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.