Explanation
This ordinance will establish an Auditor's Certificate and authorize blanket purchase orders for the purchase of needed water treatment chemicals from established and pending Universal Term Contracts. The Department of Finance and Management will establish all contracts and awards in accordance with Columbus City Code 329. The Department of Finance and Management/Purchasing Office will introduce legislation for Columbus City Council approval to establish the Universal Term Contracts.
This legislation is being processed to establish an Auditor's Certificate for the required funding to enter into the blanket purchase orders with the awarded vendors on an as-needed basis. All water treatment chemical universal term contracts will be established through the Department of Finance and Management/Purchasing Office and all blanket purchase orders must be approved by the Director of Finance and Management. The funding established on this ordinance cannot be used for any other purposes.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed. Without this emergency designation, it is estimated that new funding could not be established until approximately March 10, 2014.
Universal Term Contracts
Aluminum Sulfate
Carbon Dioxide
Hydrofluosilicic Acid
Liquid Caustic Soda
Liquid Chlorine
Powdered Activated Carbon
Potassium Permanganate
Quicklime
Soda Ash
Sodium Hypochlorite
Zinc Orthophosphate
Fiscal Impact:
$17,500,000.00 is required and budgeted in the Water Operating Fund to meet the financial obligations of these various expenditures. This ordinance is contingent on the passage of the 2014 operating budget, which is Ordinance 2731-2013.
$16,223,131.98 was spent in 2012
$14,965,624.05 was spent in 2011
Title
To authorize the Director of Finance and Management to establish blanket purchase orders for the purchase of water treatment chemicals for the Department of Public Utilities, Division of Water; to authorize the expenditure of $17,500,000.00 from the Water Operating Fund; to establish an Auditor's Certificate in the amount of $17,500,000.00 for the expenditures listed within this legislation; and to declare an emergency. ($17,500,000.00)
Body
WHEREAS, the Purchasing Office has current and pending universal term contracts to acquire various water treatment chemicals for the Division of Water; and
WHEREAS, funding is available for these expenditures from the Water Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to establish blanket purchase orders for water treatment chemicals, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish blanket purchase orders for water treatment chemicals from established and pending Universal Term Contracts as listed within this legislation on behalf of the Division of Water.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the expenditure of $17,500,000.00, or so much thereof as may be needed, is hereby authorized to be expended as follows:
Water Operating Fund 600
OCA Code 602417
Object Level Three 2204
Amount: $8,800,000.00
Water Operating Fund 600
OCA Code 602474
Object Level Three 2204
Amount: $6,400,000.00
Water Operating Fund 600
OCA Code 602532
Object Level Three 2204
Amount: $2,300,000.00
SECTION 4. That this Council hereby recognizes that this ordinance does not identify specific vendors for the expenditure purposes authorized herein and hereby delegates authority to the Director of Finance and Management to establish blanket purchase orders from current and pending water treatment chemical Universal Term Contracts.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.