Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the ADA Ramp Projects - Sidewalk NOV 2014 project and to provide payment for construction administration and inspection services.
This contract consists of building ADA curb ramps at various locations within the corporation limits of the City of Columbus and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents. These are high priority ramps based on 311 Service Requests received and the repair sites will be issued on an on-call basis.
The estimated Notice to Proceed date is October 1, 2014. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on August 19, 2014 (four majority) and tabulated on August 20, 2014 as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Decker Construction Company $275,914.60 Columbus, OH Majority
Strawser Paving Company, Inc. $304,763.91 Columbus, OH Majority
Decker Construction Company $428,620.55 Columbus, OH Majority
G & G Cement Contractors $512,999.30 Columbus, OH Majority
Award is to be made to Decker Construction Company as the lowest responsive and responsible and best bidder. The contract amount will be $363,350.00 in accordance with Special Provision 146 of the bid documents, which states, "It is the City's intent to fully utilize the available funding provided to its Curb Ramp Program within the approved Capital Improvements Budget. Therefore, the City reserves the right to add funds to the base bid amount, up to a maximum of $363,350.00. The total amount of the work and other incidentals will not exceed the total amount of the contract (maximum of $363,350.00). In the event that the City does add ramps to the original list in order to use the remaining available funds, the contractor shall be bound by all bid specifications and other terms and conditions contained in this contract document. The contract will be awarded to the lowest (determined by the base bid, not including additional funds to equal the maximum of $363,350.00), responsive and responsible and best bidder per Columbus City Code Section 329."
The amount for construction administration and inspection services will be $54,502.50. The total legislated amount is $417,852.50.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Decker Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Decker Construction Company is 31-0983557 and expires 12/9/15.
3. FISCAL IMPACT
Funding for this project is budgeted within the 2014 Capital Improvements Budget.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow for this project to begin at the earliest time possible this construction season so these improvements may be available to the public for the highest provision of pedestrian safety.
Title
To authorize the Director of Public Service to enter into contract with Decker Construction Company to provide for the payment of the contract and construction administration and inspection services, in connection with the Resurfacing Program; to authorize the expenditure of $417,852.50 from the Streets and Highways Bonds Fund; and to declare an emergency. ($417,852.50)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the ADA Ramp Projects - Sidewalk NOV 2014 project; and
WHEREAS, work on this project consists of building ADA curb ramps at various locations within the corporation limits of the City of Columbus; and
WHEREAS, Decker Construction Company will be awarded the contract for the ADA Ramp Projects - Sidewalk NOV 2014 project; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this project should proceed immediately to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Decker Construction Company, 3040 McKinley Avenue, Columbus, Ohio 43204, for the construction of the ADA Ramp Projects - Sidewalk NOV 2014 project in an amount up to $363,350.00 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $54,502.50.
SECTION 2. That for the purpose of paying the cost of the contract and inspection, the sum of $417,852.50 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Contract ($363,350.00)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530087-100002 / ADA Ramp Projects - Citywide Curb Ramps / 06-6631 / 728702 / $363,350.00
Inspection ($54,502.50)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530087-100002 / ADA Ramp Projects - Citywide Curb Ramps / 06-6687 / 728702 / $54,502.50
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.