Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to purchase four (4) TALINO KA-501 Forensic Workstations. This equipment will be utilized by the Division of Police Digital Forensic Unit to investigate and process all digital related cases. These workstations will be used to replace older ones. The new workstations will decrease the amount of time it takes to analyze the digital information needed to resolve cases. These workstations are being specifically made by Sumuri LLC.
BID INFORMATION: The Division of Police is requesting a bid waiver according to city code 329.27 to enter into contract with Sumuri LLC because of it's compatibility with other Sumuri Talino products that the division uses. Other digital forensics purchased by the Division of Police has been less reliable than the equipment from Sumuri. Sumuri warranty, support, reliability, and accountability, is significantly better than other equipment previously used by the forensics unit.
This company is not debarred according to sam.gov or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
EMERGENCY DESIGNATION: Emergency legislation is requested to supply the Digital Forensic Unit with the necessary tools to further improve efficiency and operations to help in the collection of evidence and expedite the resolution of cases, and to purchase four (4) TALINO KA-301 Forensic Workstations as soon as possible.
CONTRACT COMPLIANCE: CC-025782 expires 11/19/2023
FISCAL IMPACT: The purchase of the four (4) Talino KA-301 Forensic Workstations at $59,072.00 will be made using the Law Enforcement Contraband Seizure Fund.
Title
To authorize and direct the Director of the Department of Finance and Management to enter into contract with Sumuri LLC for the purchase of TALINO KA-301 Forensic Workstations for the Division of Police Digital Forensic Unit; to waive competitive bid provisions of Chapter 329 of the Columbus City Codes; to authorize the expenditure of $59,072.00 from the Law Enforcement Contraband Seizure Fund; and to declare an emergency. ($59,072.00)
Body
WHEREAS, the Division of Police Digital Forensic Unit, Department of Public Safety needs to purchase four (4) TALINO KA-501 Forensic Workstations; and
WHEREAS, the Division has other Talino workstations and servers which are far superior to others workstations used by the Division; and
WHEREAS, this contract is being awarded pursuant to the provisions of Chapter 329 of Columbus City Codes relating to bid waiver procurement; and
WHEREAS, funds are budgeted through the Law Enforcement Contraband Seizure Fund and will be used for the purchase of four (4) TALINO KA-301 Forensic workstations with Sumuri LLC; and
WHEREAS, it is in the best interest of the City enter said agreement in accordance with the relevant bid waiver provisions of the City of Columbus Code; and
WHEREAS, an emergency exists in the usual daily operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase Four (4) TALINO KA-501 Forensic Workstations as soon as possible to replace older units in order to improve efficiency and effectiveness for collecting evidence to resolve cases for the preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized and directed to enter into a contract with Sumuri LLC for the purchase four (4) TALINO KA-301 Forensic Workstations for the Division of Police Digital Forensic Unit, Department of Public Safety.
SECTION 2. That the expenditure of $59,072.00, or so much thereof as may be needed, is hereby authorized in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance:
SECTION 3. That said contract shall be awarded in accordance with the bid wavier provisions of Chapter 329 of the Columbus City Codes.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.