Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Elevator Maintenance and Emergency Repair services with Fujitec America, Inc. This contract will be used citywide for elevator maintenance and emergency repair. Monthly inspections, routine maintenance, and minor repairs will be provided for all of the elevators owned or operated by the City of Columbus. The term of the proposed option contract would be approximately two (2) years, expiring April 30, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 11, 2024. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ026588). One (1) bid was received.
The Purchasing Office is recommending award to the responsive, responsible, and best bidder as follows:
Fujitec America, Inc, CC# 001627; Expires 01/17/2026; All items, $1.00
Total Estimated Annual Expenditure: $150,000.00; Citywide
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Director of the Department of Finance and Management to enter into a Universal Term Contract for the option to purchase Elevator Maintenance and Emergency Repair services with Fujitec America Inc; and to authorize the expenditure of $1.00. ($1.00)
Body
WHEREAS, the Elevator Maintenance and Emergency Repair UTC will provide for Citywide elevator inspections, maintenance and repairs; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 11, 2024 and selected the responsive, responsible and best bidder; and
WHEREAS, it has become necessary in daily operation to authorize the Director of Finance and Management to enter into a Universal Term Contract with Fujitec America, Inc. for the option to purchase Elevator Maintenance and Emergency Repair services; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following Universal Term Contract for the option to purchase Elevator Maintenance and Emergency Repair services in accordance with Request for Quotation RFQ026588 for a term of approximately two (2) years, expiring April 30, 2026, with the option to renew for one (1) additional year, as follows:
Fujitec America, Inc, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.