Explanation
BACKGROUND: The Finance and Management Department, Office of Construction Management, employs personnel that are engaged in overseeing various construction and building renovation capital projects. These personnel are budgeted within, and paid from, the General Fund. These costs can be capitalized. Doing so is consistent with earlier efforts by the Office of Construction Management to reimburse the General Fund when the General Fund incurred expenses more appropriate to capital improvement funding. Specifically, Ordinance No. 0182-2008, passed March 10, 2008, authorized $442,500.00 for these purposes. The goal of this ordinance is to amend the 2008 CIB and transfer necessary funds for capitalization of construction work until the next bond sale. The Office of Construction Management tracks the hours each employee works on individual projects and bills these hours back to the proper capital project. This process can help save the General Fund up to $400,000 per fiscal year.
Fiscal Impact: This expenditure is budgeted and available within the Construction Management Capital Improvement Fund and the Safety Voted Bond Fund. This ordinance authorizes the expenditure of $119,449.75 or so much thereof as may be necessary for this purpose. It also transfers $3,600.00 from one project in the Safety Voted Bond Fund to another.
Title
To authorize the Finance and Management Director to expend $119,449.75, or so much thereof as may be necessary, to reimburse the General Fund for construction and building renovation expenses incurred by the Office of Construction Management; to amend the 2008 CIB; to authorize the transfer of $3,600.00 within the Safety Voted Bond Fund; to authorize the transfer of $8,537.47 within the Construction Management Capital Improvement Fund; to authorize the City Auditor to cancel the balance of a previously established Auditor's Certificate established for this same purpose; and to authorize an expenditure from the Construction Management Capital Improvement Fund and the Safety Voted Bond Fund. ($119,449.75)
Body
WHEREAS, the Office of Construction Management employs personnel that are engaged in construction and building renovation activities; and
WHEREAS, these costs can be capitalized; and
WHEREAS, this ordinance amends the 2008 Capital Improvements Budget; and
WHEREAS, this ordinance also authorizes various transfers, and
WHEREAS, it is necessary to authorize this expenditure in order to provide adequate operating resources for the Office of Construction Management; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to expend $119,449.75 or so much thereof as may be necessary, to reimburse the General Fund for construction and building renovation expenses incurred in connection with the capital improvements program in 2009.
SECTION 2. That the 2008 Capital Improvement Budget is hereby amended as follows due to an encumbrance cancellations:
Office of Construction Management 45-27
Project/Project # CIB Amount Revised CIB
Facility Renovation 570030-100000 (Carryover Funding) $358,523 $473,017
City Hall Renovations 570031-100000 (Carryover Funding) $655,077 $696,739
SECTION 3. That the 2008 Capital Improvement Budget is hereby amended as follows:
Office of Construction Management 45-27
Project/Project # CIB Amount Revised CIB
Facility Renovation 570030-100000 (Carryover Funding) $473,017 $464,479
Old Police HQ 570056-100000 (Carryover Funding) $2,593,300 $2,601,838
Safety/Fire 30-04
Project/Project # CIB Amount Revised CIB
Fire Training Complex 340118-100000 (Carryover Funding) $250,690 $247,090
Fire Facility Renovation 340103-100000 (Carryover Funding) $636,154 $639,754
SECTION 4. That the City Auditor is hereby authorized and directed to transfer funds within the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-27 | Fund: 733 | Project Number 570030-100000 | Project Name - Facility Renovation | OCA Code 733000|OL3: 6620 | Amount $8,537.47
TO:
Dept/Div: 45-27 | Fund: 733 | Project Number 570056-10000 | Project Name - Old Police Headquarters | OCA Code 733056 | OL3: 6620 | Amount $8,537.47
SECTION 5. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-04 | Fund: 701 | Project Number 340118-1000000 | Project Name - Fire Training Complex | OCA Code 644518 |OL3: 6620 | Amount $3,600.00
TO:
Dept/Div: 30-04 | Fund: 701 | Project Number 340103-100000 | Project Name - Fire Facility Renovation | OCA Code 644559 | OL3: 6620 | Amount $3,600.00
SECTION 6. That the City Auditor is authorized to cancel the remaining balances on AC028201.
SECTION 7. That the expenditure of $119,449.75 from Object Level 3 6620 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as appears in Attachment 0034-2009.xls.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. This ordinance shall take effect and be in force from and after the earliest period allowed by law.