Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Department of Public Safety with Gutknecht Construction Company for renovation of the building exterior for the Police Mounted Horse Patrol at 2609 McKinley Avenue. Renovations to include roof replacement, masonry renovations, including tuck point and painting; metal stair replacement; new lighting with energy efficient LEDs; new doors for the riding arena, and a new roof of the Hay Storage Barn.
Formal bids were solicited and the city received four bids on September 21, 2015, as follows ( 0 FBE, 0 MBE):
General Maintenance & Engineering Company $490,068.00
Gutknecht Construction Company $504,500.00
R.W. Setterlin Company $551,500.00
K&W Roofing $630,521.00
The Department of Finance and Management, Office of Construction Management recommends the contract be awarded to the lowest, responsive, responsible, and best bidder, Gutknecht Construction Company.
While General Maintenance & Engineering Company is the lowest, responsive, and responsible bidder, Gutknecht Construction Company is the lowest, responsive, responsible, and best bidder after applying the environmental preference outlined in Columbus City Code 329.17. The application of environmental preference reduces Gutknecht Construction Company’s evaluated bid amount to $489,642.99, which is lower than General Maintenance & Engineering Company’s bid of $490,068.00. The contract amount for this project will be $504,500.00.
Emergency action is requested to begin these renovations in order to properly house both employees and the horses.
Gutknecht Construction Company’s Contract Compliance No. 31-0935568, expiration date June 18, 2017.
Fiscal Impact: This ordinance authorizes an expenditure to renovate facilities associated with the Police Mounted Horse Patrol with Gutknecht Construction Company in the amount of $504,500.00 from the Public Safety Voted Bond Fund.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Department of Public Safety with Gutknecht Construction Company for renovation exterior of the Police Mounted Horse Patrol facilities, to authorize the expenditure of $504,500.00 from the Safety Voted Bond Fund; and to declare an emergency. ($504,500.00)
Body
WHEREAS, the Department of Finance and Management, Office of Construction Management has identified the need to enter into a contract for renovation of the exterior of the Police Mounted Horse Patrol facilities, and
WHEREAS, this ordinance authorizes the Department of Finance and Management, on behalf of the Department of Public Safety, to enter into contract with Gutknecht Construction Company for the renovation of the building exterior of the Police Mounted Horse Patrol facilities, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Gutknecht Construction Company for the renovation of the building exterior of the Police Mounted Horse Patrol facilities at 2609 McKinley Avenue to protect and properly house both employees and horses, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Department of Public Safety with Gutknecht Construction Company for the renovation of the building exterior of the Police Mounted Horse Patrol facilities at 2609 McKinley Avenue.
SECTION 2. That the expenditure of $504,500.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level 1: 06
Object Level 3: 6620
Amount: $504,500.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.