Explanation
This ordinance will authorize the transfer of $143,000.00 within the voted Recreation and Parks Bond Fund No. 702, and to amend the 2011 Capital Improvements Budget to allow for funding to be in proper project details for this legislation.
Background:
Bids were received by the Recreation and Parks Department on Nov. 29, 2011 for the Devonshire Park and the Meadows at Winchester Park Improvements Project as follows:
Status Base Bid Amount
WB Republic Builders LLC MAJ $143,000.00
Builderscape MAJ $145,513.00
M&D Blacktop MAJ $151,000.00
Park Enterprise MAJ $168,460.84
McDaniels Construction MBE $173,643.00
Columbus Asphalt MAJ $174,695.00
Central Ohio Building MAJ $179,800.00
2K General Construction MAJ $217,000.00
Charter Hill MAJ $225,440.00
Downing Construction MAJ $290,000.00
Project consists of the following work:
The work for which proposals are invited includes the supply and installation of asphalt paving; concrete paving; site furnishings; park shelter (alternate #1); play equipment and safety surfacing; park signage; soil, fine grading and seeding; and the demolition and removal of park structures, play equipment, asphalt paving and concrete foundation, and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
Principal Parties:
WB Republic Builders, LLC
John Kelling (Contact)
P.O. Box 150
Sunbury, OH 43074
740-524-0437 (Phone)
204392564(Contract Compliance) 1/18/2013
4+ (Columbus Employees)
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with WB Republic Builders, LLC for the Devonshire Park and the Meadows at Winchester Park Improvements Project; to authorize the transfer of $143,000.00 within the Recreation and Parks Bond Fund 702; to amend the 2011 Capital Improvements Budget; to authorize the expenditure of $143,000.00 and a contingency of $14,300.00 for a total of $157,300.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($157,300.00)
Body
WHEREAS, funds are being moved to alternate projects within Fund 702 to establish correct funding project detail location for Devonshire Park and the Meadows at Winchester Park project ; and
WHEREAS, the 2011 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Funds 702; and
WHEREAS, bids were received by the Recreation and Parks Department on November 29th, 2011 for the Devonshire Park and the Meadows at Winchester Park Improvements Project, and the contract will be awarded to WB Republic Builders, LLC as the lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed as quickly as possible to ensure timely delivery of site furnishings and materials in time for the spring build season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with WB Republic Builders, LLC for the Devonshire Park and the Meadows at Winchester Park Improvements Project.
SECTION 2. That the City Auditor is hereby authorized to transfer $143,000.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510017-100000 721700 6621 $143,000.00
TO:
Project OCA Code Object Level 3 Amount
510017-100127 702127 6621 $50,000.00
510017-100437 702437 6621 $93,000.00
SECTION 3. That the 2011 Capital Improvements Budget Ord. # 0266-2011 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 702; Project 510017-100000/Park and Play/ $735,410/ (Voted debt sit supported)
Fund 702; Project 510017-1001271/Devonshire Park/ $0/ (Voted debt sit supported)
Fund 702; Project 510017-100437/Winchester Meadows/ $0/ (Voted debt sit supported)
AMENDED TO:
Fund 702; Project 510017-100000/Park and Play / $592,410 / (Voted debt sit supported)
Fund 702; Project 510017-1001271/Devonshire Park/ $50,000/ (Voted debt sit supported)
Fund 702; Project 510017-100437/Winchester Meadows/ $93,000/ (Voted debt sit supported)
SECTION 4. That the expenditure of $157,300.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation & Parks Bond Fund 702, as follows:
Project OCA Code Object Level 3 Amount
510017-100127 702127 6621 $50,000.00
510017-100437 702437 6621 $93,000.00
510017-100000 721700 6621 $14,300.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.