Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to enter into an agreement with Software House International Corp. (SHI) for Autodesk software subscription renewal and technical support, on behalf of the Departments of Public Service (DPS) and Public Utilities (DPU). The agreement may be renewed annually for two additional one (1) year terms by mutual agreement and approval of proper City authorities. The agreement included options to renew for two additional one year terms. The term of this agreement will be for the period January 1, 2016 to December 31, 2016, at a cost of $44,407.00.
The Department of Technology is procuring this service through Chapter 329.06 of Columbus City Code, pursuant to solicitation SA006040. Five responses to this solicitation were received by the bid opening date of October 1, 2015. Software House International Corp is the lowest responsive and responsible and best bidder.
Autodesk software is used for mapping and the creation and/or updating of shop drawings and architectural plans, making it easier for the Departments of Public Service and Public Utilities to share data with customers, agencies, consultants and other interested parties with whom they interact. This ordinance will enable the departments to continue receiving updated versions of Autodesk software and access technical support for their software.
This ordinance will also authorize the transfer of appropriation between object level one codes (from OBL1-02 to OBL1- 03) within the Department of Technology, direct charge budget for the Department of Public Service - Street Construction to allow for sufficient appropriation to make the purchase of Autodesk software subscription and technical support.
EMERGENCY:
Emergency action is requested to expedite authorization of this agreement in order to initiate services from the supplier at the prices proposed.
FISCAL IMPACT:
Approval of this ordinance will allow for the expenditure of $44,407.00 for the Departments of Public Utilities and Public Service for the purchase of Autodesk software subscription renewal and technical support. The funds for this expenditure have been identified and are available within the Department of Technology, internal service fund direct charge budget for the Departments of Public Service and Public Utilities. Also, this ordinance will authorize a transfer of appropriation between object level one codes (from OBL1-02 to OBL1- 03) within the Department of Technology, direct charge budget for the Department of Public Service - Street Construction in the amount of $14,758.00 to allow for sufficient appropriation to make the requested purchase.
CONTRACT COMPLIANCE:
Vendor Name: Software House International, Corp. CC #: 223009648 Expiration Date: 09/01/2017
Title
To authorize the transfer of appropriation between object level one codes; to authorize the Director of the Department of Technology to enter into an agreement with Software House International Corp. (SHI) for Autodesk software subscription renewal and technical support; to authorize the expenditure of $44,407.00 from the Department of Technology, internal services fund; and to declare an emergency. ($44,407.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to enter into an agreement year one (1) with Software House International Corp. (SHI) for Autodesk software subscription renewal and technical support for the period January 1, 2016 to December 31, 2016 at a cost of $44,407.00, and that this agreement may be renewed for two additional one (1) year term by mutual agreement and approval of proper City authorities; and
WHEREAS, the Department of Technology is procuring this service through Chapter 329 of Columbus City Code, pursuant to solicitation SA006040 opened October 1, 2015 with five responses to this solicitation were received, and Software House International Corp. bid was the lowest responsive and responsible and best bidder; and
WHEREAS, this ordinance authorizes the City Auditor to transfer appropriation totaling $14,758.00 between object level one codes (from OBL1-02 to OBL1- 03) within the Department of Technology, direct charge budget for the Department of Public Service - Street Construction to allow for sufficient appropriation to make the requested purchase; and
WHEREAS, the Autodesk software is used for mapping and the creation and/or updating of shop drawings and architectural plans, making it easier for the Departments of Public Service and Public Utilities to share data with customers, agencies, consultants and other interested parties with whom they interact. This ordinance will enable the departments to continue receiving updated versions of Autodesk software and access technical support for their software; and
WHEREAS, an emergency exists in the daily operation of the Department of Technology in that it is immediately necessary to authorize the Director to enter into an agreement with Software House International Corp. (SHI) for Autodesk software subscription renewal and technical support to ensure continued vendor support for upgraded software, for the further preservation of the public health, peace, property, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into an agreement with Software House International Corp. (SHI) for Autodesk software subscription renewal and technical support, in the amount of $44,407.00 for the term period of January 1, 2016 to December 31, 2016. This agreement may be renewed annually for two additional one (1) year terms by mutual agreement and approval of proper City authorities.
SECTION 2. That the City Auditor is hereby authorized to transfer appropriation totaling $14,758.00 between object level one codes from OBL1-02 to OBL1- 03) within the Department of Technology, direct charge budget for the Department of Public Service- Street Construction to allow for sufficient appropriation to make the requested purchase; and
TRANSFER FROM:
Division: 47-01| Fund: 514| Subfund: 265| OCA Code: 514265| OBJ Level 1: 02| OBJ Level 3: 2193| Amount: $10,000.00|{DPS - Street Construction}
Division: 47-01| Fund: 514| Subfund: 265| OCA Code: 514265| OBJ Level 1: 02| OBJ Level 3: 2224| Amount: $4,758.00 |{DPS - Street Construction}
TRANSFER TO:
Division: 47-01| Fund: 514| Subfund: 265| OCA Code: 514265| OBJ Level 1: 03| OBJ Level 3: 3369| Amount: $14,758.00|{DPS - Street Construction}
SECTION 3: That the expenditure of $44,407.00 or so much thereof as may be necessary is hereby authorized to be expended from:
(DoT- Department of Public Utilities/SHI/SA006040/AutoDesk Software Subscription) - $29,649.00
Dept./Div.: 47-01| Fund: 514| Subfund: 550|OCA Code: 514550| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $1,805.59 |(DPU -Electricity)
Dept./Div.: 47-01| Fund: 514| Subfund: 600|OCA Code: 514600| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $11,503.81|(DPU -Water)
Dept./Div.: 47-01| Fund: 514| Subfund: 650|OCA Code: 514650| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $12,897.32|(DPU -Sewers & Drains)
Dept./Div.: 47-01| Fund: 514| Subfund: 675|OCA Code: 514675| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $3,439.28 |(DPU - Stormwater)
(DoT - Department of Public Service/SHI/SA006040/AutoDesk Software Subscription) - $14,758.00
Dept./Div.: 47-01| Fund: 514| Subfund: 265|OCA Code: 514265| Obj. Level 1: 03| Obj. Level 3: 3369| Amount $14,758.00|(DPS -Street Construction)
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.