Explanation
The purpose of this legislation is to authorize the Director of Public Utilities to enter into an agreement with Woolpert, Inc. to provide the Department of Public Utilities, Geographic Information Systems (GIS) Section with Digital Ortho-imagery services in accordance with a contract with the State of Ohio, CSP#0A1177. This contract was formally bid through and awarded by the State of Ohio, through the Department of Administrative Services for the Ohio Office of Information Technology. This contract was bid specifically to be a cooperative contract for use by other government agencies in accordance with Chapter 1545 of the Ohio Revised Code (ORC).
Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts. Given the proposed timeframe and complexity of the project, it is in the City's best interest to take advantage of the State of Ohio contract to secure these services.
The intent of this project is to acquire new service area-wide color ortho-imagery data to update the GIS database. This project will leverage the existing contract with the Ohio Geographically Referenced Information Program, State of Ohio, for Statewide Imagery Program (OSIP) with Woolpert, Inc. Because the existing color ortho-imagery data is out of date, the demand for current data is high. This project supports stormwater and watershed management and provides higher accuracy in calculating impervious area for the stormwater utility billing system. Additionally, the imagery supports the efficient use of technology to support ongoing operational needs within the entire Department of Public Utilities.
The Ohio Geographically Referenced Information Program (OGRIP) continues to sponsor programs to better support the users of geospatial data within Ohio, and the Ohio Statewide Imagery Program (OSIP) is one program that accomplishes this goal. As a governmental subdivision of the State of Ohio, the City of Columbus can be party to this contract.
SUPPLIER: Woolpert, Inc. (20-1391406), Expires 5/22/2017
Woolpert, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $229,682.00 is budgeted and needed for this project. This ordinance is contingent on the passage of the 2017 Operating Budget, Ordinance #2863-2016.
Spent in 2016 - $52,643.19
Spent in 2015 - $399,273.93
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency to allow the images to be taken in early spring of 2017 during "leaf off" conditions. This enables higher accuracy of the images and GIS information.
Title
To authorize the Director of Public Utilities to enter into an agreement with Woolpert Inc. for Digital Ortho-imagery Services for the various divisions within the Department of Public Utilities; to authorize the expenditure of $14,010.60 from the Electricity Operating Fund, $89,116.62 from the Water Operating Fund, $99,911.67 from the Sewerage System Operating Fund and $26,643.11 from the Storm Sewer Operating Fund; and to declare an emergency. ($229,682.00)
Body
WHEREAS, the State of Ohio, Department of Administrative Services solicited formal bids for Digital Ortho-imagery Services and an award was made to Woolpert, Inc. (CSP#0A1177); and
WHEREAS, this contract was bid specifically to be a cooperative contract for use by other government agencies in accordance with Ohio Revised Code §125.04; and
WHEREAS, Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts; and
WHEREAS, given the proposed timeframe and complexity of the project, it is in the City's best interest to take advantage of the State of Ohio contract to secure these services; and
WHEREAS, the Department of Public Utilities wishes to contract with Woolpert, Inc., to provide digital ortho-imagery photos for the GIS Section; and
WHEREAS, the Ohio Geographically Referenced Information Program (OGRIP) continues to sponsor programs to better support the users of geospatial data within the State of Ohio and the Ohio Statewide Imagery Program (OSIP) is one program that accomplishes this goal. As a governmental subdivision of the State of Ohio, the City of Columbus can be party to this contract; and
WHEREAS, the intent of this project is to acquire new service area-wide 3", 4-Band, 8-bit digital imagery covering approximately 681 square miles; and
WHEREAS, because the existing color ortho-imagery is out of date, the demand for current data is high; and
WHEREAS, the 3-inch pixel imagery product will support operational needs which includes the ability to identify manhole covers, utility poles, and valve-lids along with the ability to distinguish impervious areas which are necessary for the City Of Columbus, Department of Public Utilities and Citywide GIS Department business processes; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to enter into contract with Woolpert, Inc. for Digital Ortho-imagery services so that images can be taken in early Spring of 2017 during "leaf off" conditions; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into an agreement with Woolpert Inc., One Easton Oval, Suite 310, Columbus, OH 43219, for Digital Ortho-imagery Services for the GIS Section, that will benefit the various divisions within the Department of Public Utilities.
SECTION 2. That Ordinance 582-87 authorizes the City of Columbus to participate in cooperative purchasing contracts and as a member of the Central Ohio Organization of Public Purchasers (CO-OPP), the City of Columbus is authorized to purchase from this contract.
SECTION 3. That the expenditure of $229,682.00 or so much thereof as may be needed, be and the same hereby is authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.