Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Conie Construction Co. in the amount of $192,735.40; to encumber funds with the Design and Construction Division for inspection, material testing, and related services in the amount of $30,000.00; for the Washington Avenue 6" Water Line Improvements Project, Division of Water Contract Number 2034.
This project consists of furnishing all materials, equipment, and labor necessary to install approximately 700 feet of 6" ductile iron water main and appurtenances on South Washington Avenue from East Woodrow Avenue to Stanaford Place, and on Stanaford Place from South Washington Avenue to the first alley east of South 8th Street, and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will replace an existing ninety year old galvanized 2" water line with a 6" ductile water line. This will ensure reliability of water service in a developing area. The Neighborhood Liaison(s) will be contacted and informed of this project during the construction phase. Further community outreach may result through the Neighborhood Liaison Program.
An environmentally preferable bidder was selected as the best, most responsive, and responsible bidder. The selected contractor included paperwork with their proposal to indicate that they have a fleet policy for reducing vehicle emissions from its fleet of on and off-road vehicles by means of an anti-idling directive for its construction sites, use of ultra-low sulfur diesel, and a schedule for replacing or retrofitting current vehicles with emission reduction technologies. No significant long term environmental impacts will be due to construction of this project.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two bids on April 24, 2013 from: Conie Construction Co. - $192,735.40 and John Eramo & Sons, Inc. - $190,843.65.
Conie Construction was the lowest, most responsive, responsible and best bidder after application of the environmental preference. The Division of Water's project manager has recommended the award go to Conie Construction Co. based on this preference, and the Administrator of the Division of Water and the Director of Public Utilities has agreed.
Conie Construction Co.'s Contract Compliance Number is 31-0800904 (expires 10/9/14, Majority). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Conie Construction Co.
4. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as reliability of water service will be ensured in a developing area.
5. FISCAL IMPACT: A transfer of funds within the Water Build America Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Conie Construction Co. for the Washington Avenue Water Line Improvements Project for the Division of Water; to provide for payment of inspection, material testing and related services to the Design and Construction Division; to authorize a transfer and expenditure up to $222,735.40 within the Water Build America Bonds Fund; to amend the 2013 Capital Improvements Budget; and to declare an emergency. ($222,735.40)
Body
WHEREAS, two bids for the Washington Avenue 6" Water Line Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on April 24, 2013; and
WHEREAS, Conie Construction was the lowest, most responsive, responsible and best bidder after application of the environmental preference; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection and testing services costs associated with the Washington Avenue 6" Water Line Improvements Project; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Build America Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a construction contract with Conie Construction Co., for the Washington Avenue 6" Water Line Improvements Project, in an emergency manner in order to ensure reliability of water service in a developing area; for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Washington Avenue 6" Water Line Improvements Project with Conie Construction Co; in the amount of $192,735.40; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Design and Construction Division and to pay up to a maximum amount of $30,000.00.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $222,735.40 within the Department of Public Utilities, Division of Water, Water Build America Bonds Fund, Fund No. 609, Dept/Div. No. 60-09, as follows:
Fund No. | Project No. | Project Name | OCA Code | OL3 | Change
609 | 690370-100000 (carryover) | Upground Reservoir | 609370 | 6621 | -$222,735.40
609 | 690236-100066 (carryover) | Washington Ave. WL Imp's | 693666 | 6629 | +$192,735.40
609 | 690236-100066 (carryover) | Washington Ave. WL Imp's | 693666 | 6687 | +$30,000.00
SECTION 4. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
609 | 690370-100000 (carryover) | Upground Reservoir | $487,895 | $265,159 | -$222,736
609 | 690236-100066 (carryover) | Washington Ave. WL Imp's | $0 | $222,736 | +$222,736
SECTION 5. That the expenditure of $222,735.40 is hereby authorized for the Washington Avenue 6" Water Line Improvements Project within the Water Build America Bonds Fund, Fund No. 609, Dept.-Div. 60-09, Project No. 690236-100066 (carryover), OCA 693666, as follows:
Object Level Three Amount
6629 - Construction $192,735.40
6687 - CA-CI $ 30,000.00
$222,735.40
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.